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Administrator Guide
Last Updated: 2025-02-07
Create Minimum Rest Calculations

Create Minimum Rest Calculations

  • Create predictive scheduling configurations.
  • Create a time calculation tag to use in minimum rest calculations.
  • Security:
    Set Up: Time Calculations
     domain in the Time Tracking Calculations functional area.
A minimum rest calculation tags time blocks worked during a specified rest period. You can use minimum rest calculations to handle laws that require you to pay a premium if workers lack sufficient rest time between their shifts.
Minimum rest calculations don't account for time off blocks. Example: A worker is scheduled for a 12:00-8:00 PM shift. They work from 12:00-5:00 PM but then take 5:00-8:00 PM as sick time. The minimum rest calculation starts counting hours after the worker's 5:00 PM check-out.
  1. Access the
    Create Time Calculation
     task.
  2. For
    Calculation Type
    , select
    Minimum Rest Calculation
    .
  3. As you complete the
    Criteria
     section, consider:
    Option Description
    Predictive Scheduling Configuration
    Select an existing predictive scheduling configuration or create a new one.
    After you select a configuration, Workday displays the
    Allowed Out Types
     and
    Minimum Rest Hours After Last Out
     fields. Workday generates these fields from the predictive scheduling configuration, and you can only edit them on the
    Edit Predictive Scheduling Configuration
     task.
    Minimum Rest Grace Period after Last Out
    Define a grace period that begins after a worker's out. During the grace period, Workday won’t apply the minimum rest time calculation tag to time blocks.
    You can use the grace period to ensure that workers who check out for a short break don't qualify for the minimum rest premium.
    Example: You set a grace period of 2 hours. A worker checks out of work for a 1-hour break using the Out type you defined on the predictive scheduling configuration. After the break, the worker checks back in. Workday doesn't tag these time blocks with the minimum rest calculation tag because the worker's 1-hour break was within the 2-hour grace period.
  4. In the
    Results
     section, select the time calculation tags to add to or remove from the eligible time blocks.
  5. In the
    Advanced
     section, in the
    Do Not Modify
     field, select time calculation tags that you don't want Workday to modify.
  6. In the
    Groups
     tab, add time calculation group snapshots with the appropriate effective dates to specify which workers are eligible for the calculation.
Workers must take a 1 hour meal break. To tag time worked during meal breaks.
  1. Specify the
    Minimum Rest Period Settings
    Field
    Value
    Allowed Out Types
    Meal
    Minimum Rest Hours after Last Out (up to 48)
    1
  2. Define the
    Results
    .
    Field
    Value
    Add Tags
    Missed Meal
When a worker checks out at 11:00 with a reason of meal and checks back in at 11:30, Workday tags 11:30 to 12:00 with the
Missed Meal
 tag. You can then report on the missed meal time or use the tag in time calculations to properly compensate the worker.
Assign time calculation priorities.