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Administrator Guide
Last Updated: 2026-07-24
Create Time Calculation Tags

Create Time Calculation Tags

Security:
Set Up: Time Tracking
 domain in the Time Tracking functional area.
Time calculation tags identify time blocks and separate reported time into different types of calculated time. Example: Regular, overtime, and double time.
Create time calculation tags that you can use to:
  • Perform calculations on time blocks.
  • Map to Payroll earnings to identify how to pay time.
  • Display time and time off totals on the time entry calendar.
  • Include calculated time blocks in time off accrual calculations to accommodate compensatory time off instead of overtime.
You can also assign calculation tags to time offs set up in Workday Absence Management so that Workday can tag time off for use in calculations. However, calculation tags only apply to time off while calculations are actually running. Workday doesn't store calculation tags on the time off once calculation processing is complete.
  1. Access the
    Maintain Time Calculation Tags
     task.
  2. As you complete the task, consider:
    Option Description
    Name
    Visible to workers on the time entry calendar unless you hide it. Examples:
    Regular
    ,
    Overtime
    ,
    Sunday
    ,
    Holiday
    .
    Temporary
    Select if you don't want to store tags with calculated time. Typically, you store tags only when you:
    • Map tags to earnings in Workday Payroll.
    • Use tags in:
      • Absence Management.
      • Third-party applications.
      • Time accumulators.
    Don’t use temporary time calculation tags in consecutive day rolling calculations. Because temporary tags aren’t stored with calculated time, Workday can’t evaluate them across work schedule calendar weeks.
    Example: You need a
    Sunday
     tag to identify time blocks for overtime calculations but don't need to store the
    Sunday
     tag with calculated time blocks.
    Hide from Calendar View
    Prevents the tag from appearing when viewing time block details through the time entry calendar. Consider hiding tags that don't make sense to most users like tags used only for totals or payroll.
    The tag is always visible when adjusting time blocks.
    Usage
    Click to view details of tag usage.
The time calculation tags are available for use when you create:
  • Time entry codes.
  • Time calculations.
  • Earnings.
  • Time offs.
  • Accruals.
  • If necessary, use the
    Delete Time Calculation Tag
     task to delete tags. You can't delete tags that you use in calculated time blocks or tags that map to time entry codes or accruals.
  • Give users access to the
    View Time Calculation Tags
     report when you want them to be able to review, but not modify, time calculation tag usage and visibility.