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Administrator Guide
Last Updated: 2023-06-23
Create Talent Pools

Create Talent Pools

  • Use the
    Maintain Assignable Roles
     task to create a Talent Manager role, enable it for the
    Talent Pool
     organization type, and select the
    Self-Assign
     check box for the role.
  • For dynamic talent pools, use the
    Find Workers
     report to create a saved search or a custom report to select from when creating the dynamic pool. Workday defines which workers are pools members based on the report criteria selected.
  • For private talent pools, configure the security policy on the
    Private Talent Pool: Create
     and
    Private Talent Pool: View and Edit
     domains in the Talent Pipeline functional area.
  • Security:
    Talent Pool: Create
     domain in the Talent Pipeline functional area and
    Talent Pool: View and Edit
    domain in the Recruiting and Talent Pipeline functional area.
Create a talent pool and define whether its membership is static or dynamic. If you enable self-assignment, Workday automatically assigns you a role on the talent pools you create. You can also enable users to create private talent pools that only they can view, in which they can only see workers in their supervisory organization.
You can also use the Enterprise Interface Builder (EIB) to create and populate new talent pools or edit the membership of existing talent pools. Use the
Create EIB
 task to generate a spreadsheet from the
Put Talent Pool
 web service.
  1. Access the
    Talent Pools
     report.
  2. Click either
    Create Pool
     or
    Create Private Talent Pool
     to create a new talent pool.
  3. (Optional) Enter a
    Description
     for the pool, which the
    Talent Pools
     report displays along with the name.
    For private talent pools, click
    Find Workers
     to begin adding members to the pool.
  4. (Optional) Select the
    Restricted View
     check box.
    You can limit a manager’s view of the talent pool membership list to just those workers who are in their supervisory organization.
  5. Select the method for determining talent pool membership:
    • Add members based on manual selection
       to create a static talent pool whose members you manually update. Static talent pools can have up to 5,000 members.
    • Add members based on saved search
       creates a dynamic talent pool whose members are the result of a saved search on the
      Find Workers
       report. You can only use the
      Saved Search
       report and
      Advanced Report
       within saved searches when adding members to a dynamic talent pool. A dynamic talent pool can contain up to 50,000 members.
    If you use a custom report to create saved searches for dynamic talent pools, Workday recommends that you exclude the
    All Talent Pools
     and
    Talent Pools - Any
     report fields as they return workers on both static and dynamic talent pools.
    Workday displays the talent pool type in the
    Talent Pools
     task to make it easy to identify whether a talent pool is static or dynamic.
  6. For a dynamic talent pool, select a
    Saved Search
     from the prompt.
    To view a dynamic talent pool or take action on it, you must have access to all the facets on the associated saved search.
  7. (Optional) Use the
    Assign Roles
     grid to assign additional roles to the talent pool. As the creator of the talent pool, you automatically have access to the talent pool.
    Workday recommends that you don't remove yourself from talent pools that you create.
  • If you created a restricted talent pool, enable the security policy on the
    Talent Pool: Restricted View
     domain.
  • If you created a static or private talent pool, click
    Find Workers
     to begin adding members.