Concept: Finding Workers

You can use the

Find Workers

report to search and filter your worker population. You can search by text and faceted options, such as location, job profile, and supervisory organization. When you select a value in the facets, Workday dynamically updates the list of workers and facet value counts in the

Find Workers

report. The facet value counts help you understand the worker population that satisfies the current filter criteria and guides your exploration.

Facets and Facet Values

Workday displays search facets on the

Find Workers

report.

Facets correspond to generic categories, such as location and Job Profile.

Each facet contains 1 or more facet values, which correspond to specific values in your tenant. Example: The location facet displays values for your specific locations.

The number in parentheses indicates how many workers are associated with the facet value. Example: If you have a Chicago location with 8 workers, the location facet displays a value of Chicago (8)
.

If a facet has many possible values, a prompt enables you to select an additional facet value.

The

Skills

facet displays recognized skills on the skills table, including both maintained skills and Skills Cloud skills.

As you narrow your search, Workday updates the count numbers for other facet values. Workday hides the facet when:

A facet value count is zero.

All values for a facet are zero.

When workers have multiple jobs, Workday doesn't return data on the

Find Workers

report for these facets:

Management Level

Job Classification

Employee Type

Job Profile

Base Pay Quartile

Keyword Search Options

You can use the keyword search field in combination with faceted search with these restrictions:

Keyword search applies only to workers currently returned by the faceted search.

Keyword search applies a hidden worker:
prefix to the keyword that you enter.

Facet Search Index Updates

Workday updates the search index when any worker-related event is complete. Example: When an event such as hiring or terminating an employee completes, Workday updates the search index.

Search Security

The

Find Workers

report is secured to the Search: Find Worker
domain. Individual facets are secured to the same domains as their underlying report fields. When you:

Don't have view access to a facet domain, Workday doesn't display that facet on the

Find Workers

report.

Do have access to the facet domain, Workday only includes those employees whose data you have permission to see. Example: You have permission to see the performance rating facet, but only for certain employees. The facet value counts for the ratings only includes the appropriate employees.

To identify the facet report fields, copy the

Find Workers

report and view the

Facet Options

on the

Advanced

tab.

To determine how a facet is secured in your tenant, search for the associated report field and select

Security

View Security

from its related actions menu. The

View Report Field

report also briefly describes the purpose of the report field and facet.

Saving Your Search

You can save

Find Workers

searches to use later or to determine membership in a dynamic talent pool. Saved searches are for your personal use and not available to others.

You can clear, open, or save a search. When you click

Open

, you can:

Continue your last search, if there was a previous search during the same session.

Select a search from a list of saved searches.

Rename or delete any saved searches. You can't change the criteria of a saved search.

Custom Search Reports

You can create a custom version of the

Find Workers

report using the Workday Report Writer. A custom search report enables you to control the available search facets, the order, and the fields that display in the search results.

To simplify creation of a custom search report, you can access the delivered

Find Workers

report and select

Standard Report

Copy

from its related actions menu. You can then modify the report to meet your needs.

If you want to replace the standard version of

Find Workers

with the custom report, you can access the

Hide Workday Delivered Report

task. This task enables you to remove the standard report from menus and search results. Tasks and reports that you add to the

Hide Workday Delivered Report