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Administrator Guide
Last Updated: 2024-11-01
Concept: Hiring Restrictions

Concept: Hiring Restrictions

Hiring restrictions are rules, conditions, or constraints that determine the hiring and staffing actions within a job management organization. These restrictions enable you to:
  • Limit staffing to specific job families and job profiles.
  • Restrict the locations where a job or position can be filled.
  • Define the required qualifications, experience, and skill levels of workers hired into a job or position (position management organizations only).
  • Limit staffing for a job or position to a specific worker type (employees or contingent workers).
  • Limit staffing for a job or position to a specific time type (full or part-time workers).
You can apply requirements associated with generic profiles to a job or position, and further refine them using hiring restrictions. Example: Create a Senior Mechanical Engineer job profile that requires a college degree and fluency in Spanish. Then, define 2 positions with different hiring restrictions:
  • Senior Mechanical Engineer - Infrastructure is restricted to full-time employees in New York.
  • Senior Mechanical Engineer - Systems is restricted to full-time contractors in San Francisco.
You can also select the
Allow Override of Restrictions on Staffing Events
 check box in the
Edit Tenant Setup - HCM
 task to bypass the hiring restrictions on:
  • Job Profile
  • Location
  • Time Type
  • Worker Type
Workday enforces hiring restrictions at the point of hire and not during job requisition creation.

Job Profile Defaulting

The hiring restrictions you set can determine the defaulting behavior of the
Job Profile
 field into a job requisition:
  • If you copy a job requisition, the
    Job Profile
    field on the source job requisition will default into the new job requisition event.
  • If you create a job requisition for a job management organization, the
    Job Profile
     may default from the hiring restrictions of the job management organization.
  • If the job management hiring restrictions have a single
    Job Profile
    , and no
    Job Family
    , that
    Job Profile
     will default.
  • If the job management hiring restrictions have a single
    Job Family
    , which contains a single
    Job Profile
    , and no job profiles, the
    Job Profile
     in the
    Job Family
     will default.
  • If the job management hiring restrictions has a single
    Job Family
    , which contains a single
    Job Profile
    , and only 1 separate
    Job Profile
     which is the same as the
    Job Profile
     of the
    Job Family
    , that
    Job Profile
     will default.
  • If any other combinations are set on the job management organizations hiring restrictions, example: multiple job profiles, 1 or multiple job families with multiple profiles or both job profiles and job families with a combined number of profiles greater than 1, no defaulting will occur.
  • If you create a job requisition for a new position for a Position Management organization, no defaulting will occur.
  • If you create a job requisition for an existing position in a Position Management organization, defaulting behavior will be based on your current tenant setup.
    You can use
    Edit Tenant Setup-HCM
     task to set up the defaulting behavior of your tenant. In the
    Job Requisitions
    section, select the appropriate option for your
    Defaulting Behavior for Position Management Job Requisitions
    :
    1. If you select
      Default from Position Restriction on Create Job Requisition
      , Workday will default the
      Job Profile
       from the
      Job Profile
       or
      Job Family
       set on the
      Position Restriction
      . This will be default behavior if there is a single
      Job Profile
      , similar to the behavior of job profiles and job families outlined for Job Management organizations above.
      If the job requisition is for multiple existing positions, Workday will default the
      Job Profile
       from the
      Job Profile
       or
      Job Family
       set on the position restriction of the
      Defaulting Position
       that you specify.
    2. If you select
      Default from Most Recent Filled Position on Create Job Requisition,
       Workday will default the
      Job Profile
       from the job profile of the worker who last occupied that
      Position Restriction
      .

Managing Hiring Restrictions

Hiring restrictions must exist on the Job Management organization before a job requisition can be created.
To edit existing hiring restrictions, select
Edit Hiring Restriction
 from the related actions menu of the job management organization with the hiring restrictions.
You can also
Set Hiring Restriction
 from the related actions menu of the organization.
You can view the hiring restriction on a job management organization from the
Staffing
tab of the supervisory organization.