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Administrator Guide
Last Updated: 2026-04-03
Steps: Set Up Job Requisitions

Steps: Set Up Job Requisitions

Use job requisitions to track requirements for unfilled jobs or positions in supervisory organizations.
You can use the
Create Job Requisition
 task to create requisitions that contain all necessary information. You can also use the simplified
Start Job Requisition
 task to enable users to create job requisitions. Example: Hiring managers to reduce the recruiter workload.
  1. Access the
    Edit Tenant Setup - HCM
     task.
    1. In the
      ID Sequence Generators
       section, create, or select an ID definition for new job requisitions.
    2. In the
      Job Requisitions
       section, enable job requisitions for your staffing model and configure how Workday automatically populates data.
      Select the
      Enable Organization Defaults on Create Job Requisition
       check box if you want to enable organizational defaults into the
      Create Job Requisition
       task.
  2. Access the
    Maintain Event Categories and Reasons
     task.
    Define categories and reasons for these events:
    • Close Job Requisition
    • Create Job Requisition
    • Edit Job Requisition
    • Freeze Job Requisition
    Security:
    Set Up: Staffing
     domain in the Staffing functional area.
  4. Configure these business processes:
    • Job Requisition
    • Job Requisition Change
    • Freeze Job Requisition
    • Close Job Requisition
    • Move Job Requisition (Job Management)
    You can also add a
    Create Job Requisition
     step to business processes that vacate jobs or positions, such as
    Termination
     and
    End Contingent Worker Contract
    .
  5. (Optional) Enable users to edit the supervisory organization on a job requisition.
    Access the
    Configure Optional Fields
     task to display the
    Supervisory Organization
     field for the
    Job Requisition Change
     business process.
  6. (Optional) Enable users to increase the number of positions on position management job requisitions.
    1. Add the
      Create Position
       step to the
      Job Requisition Change
       business process.
    2. Give users Modify access to the
      Staffing Actions: Job Requisition Positions
       domain.
  7. (Optional) Configure the
    Start Job Requisition
     task on the
    Job Requisition
     business process security policy.
    Give nonspecialist users, such as hiring managers, access to a simple, intuitive, 1-page task for creating job requisitions.
  8. Hide or require optional fields for job requisitions on these options in the Pre-Hire Process functional area:
    • Close Job Requisition
    • Freeze Job Requisition
    • Job Requisition
    • Job Requisition Change
    • Mass Close Job Requisitions
    You can hide or require these fields for the
    Start Job Requisition
     task only:
    • Scheduled Weekly Hours
    • Worker Supplier
  9. (Optional) Configure Job Requisition Fields.
    You can use the
    Configure Optional Fields
     task to hide for all users or hide for specific security groups these fields on the
    Start Job Requisition
     task:
    • Replace a worker
    • Add a worker
    If you display the
    Replace a worker
     field, you can hide for all users or hide for specific security groups these subsequent fields:
    • Yes
    • No, create a new position for this job
      .
    If you display the
    Add a worker
     field, you can hide for all users or hide for specific security groups these subsequent fields:
    • Create new position
      .
    • Select an existing unfilled position
      .
  12. (Optional) Access the
    Maintain External Recruiting Instructions
     task.
    When you create or edit a job requisition, you can select 1 of these instructions in the
    Recruiting Instruction
     field.
    If you select the
    Do Not Send to Recruiting System
     check box, Workday doesn't send the instruction to:
    • External recruiting systems.
    • Third-party recruiting vendors.
    Security:
    Set Up: Pre-Hire Process
     domain in the Pre-Hire Process functional area.
  14. (Optional) Access the
    Maintain Employee Contract Types
     task.
    Create employee contract types.
    Security:
    Set Up: Employee Contracts
     domain in the Staffing functional area.
  15. Add job requisition
    Actions
     to 1 or more of these worklets:
    • Hiring
    • My Team
    • Recruiting
Create and manage job requisitions for your organization.