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Administrator Guide
Last Updated: 2025-09-05
Steps: Manage Job Requisitions

Steps: Manage Job Requisitions

Set up job requisitions.
Create and manage job requisitions for your organization. You can:
  • Edit job requisitions.
  • Copy Open, Closed, or Frozen job requisitions.
  • Move job requisitions between job management organizations.
  • Freeze or Unfreeze job requisitions.
  • Close job requisitions for openings that you no longer plan to fill.
  1. You can edit a job requisition at any point until it is filled or closed.
    • You can also edit:
      • Position Management job requisitions for new positions, even with an in-progress fill event.
      • Job Management job requisitions, even with an in-progress fill event.
    • You can’t edit:
      • Position Management job requisitions for existing positions if they have an in-progress fill event.
      • Confidential job requisitions for Position Management or Job Management if they have an in-progress fill event.
    If you edit a job requisition that has both filled and unfilled positions, your changes only apply to the unfilled positions.
    Security: Configure the
    Job Requisition Change
     business process in the Pre-Hire Process functional area.
  2. Access the
    Move Job Requisition
     task.
    You can move a job requisition that is Open or Frozen.
    You can't move a job requisition that is In Progress.
    • If you move a job requisition with an in-progress hire, Workday completes the hire in the original supervisory organization.
    • If you move a job requisition that has both filled and unfilled openings, only the unfilled openings move to the new organization.
    After you move a job requisition and hire a worker in the new supervisory organization, you can't rescind the
    Move Job Requisition (Job Management)
     business process.
    Security: Configure the
    Move Job Requisition (Job Management)
     business process in the Staffing functional area.
  3. Access the
    Manage Job Requisition Freeze
     task.
    You can freeze and unfreeze job requisitions to control when they're available for recruiting. If you have Workday Recruiting, you can add
    Post Job,
     and
    Unpost Job
     steps to the
    Freeze Job Requisition
     business process to manage job postings.
    Security: Configure the
    Freeze Job Requisition
     business process in the Pre-Hire Process functional area.
  4. Access the
    Close Job Requisition
     task.
    You can't reopen a closed job requisition. To restart the process of recruiting and hiring for open positions, create a new job requisition.
    If you’ve opted in to the Workday 32 – Time Zones feature, the
    Close Job Requisition
     event isn’t effective-dated.
    You can only close a job requisition when the Close Date is after the Recruiting Start Date.
    Security: Configure the
    Close Job Requisition
     business process in the Pre-Hire Process functional area.
  5. Access the
    Mass Action on Job Requisitions
     task.
    Close, Freeze, or Unfreeze up to 10,000 unfilled job requisitions at the same time.
    Security:
    • Indexed Data Source: Job Requisitions
       domain in the Pre-Hire Process and Staffing functional areas.
    • Job Requisition Data
       domain in the Pre-Hire Process functional area.
    • Pre-Hire Process: Mass Action on Job Requisitions
       domain in the Pre-Hire Process functional area.
When you update a job requisition that affects role assignments, Workday automatically reassigns related in-progress tasks in
My Tasks
 to the enabled roles.
  • View job requisition information with standard reports. For a list, access
    Workday Standard Reports
     and select the
    Job Change
     category.
  • If you no longer want to use job requisitions, you can turn them off using the
    Edit Tenant Setup - HCM
     task.