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Administrator Guide
Last Updated: 2024-10-04
Steps: Set Up Mass Actions on Job Requisitions

Steps: Set Up Mass Actions on Job Requisitions

You can close, freeze, or unfreeze up to 10,000 unfilled job requisitions at the same time, reducing manual effort. You can freeze and unfreeze job requisitions to control when they're available for recruiting.
  1. Configure these business processes:
    • Mass Close Job Requisitions
    • Mass Freeze Job Requisitions
    • Mass Unfreeze Job Requisitions
    Add an
    Approval
     step if you want to approve mass actions on all selected job requisitions at once.
  2. Configure security for these business processes:
    • Mass Close Job Requisitions
    • Mass Freeze Job Requisitions
    • Mass Unfreeze Job Requisitions
  3. Activate Pending Security Policy Changes.
  4. Copy the Workday-delivered
    Job Requisition Events Awaiting Approval
     report.
    You can use the custom report to view and approve in-progress events in bulk for these business processes:
    • Create Job Requisition
    • Edit Job Requisition
    Confidential job requisitions don't display on this report.
    Security:
    • Advanced Business Process
       segment on the
      Mass Operation Management
       domain in the System functional area.
    • Business Process Administration
       domain in the System functional area.
    • Configure access to the
      Mass Advance
       action on the
      Job Requisition
       business process security policy.
    • Job Requisition Data
       domain in the Pre-Hire Process functional area.
  5. Create a condition rule that prevents Workday from generating an approval notification for each requisition that the mass action affects.
    Select these values:
    • Mass Action of Job Requisition
       in the
      Source External Field or Condition Rule
       column.
    • is empty
       in the
      Relational Operator
       column.
  6. Edit Business Processes.
    Add your newly created condition rule to the
    Approval
     step of these business processes:
    • Close Job Requisition
    • Freeze Job Requisition
    • Unfreeze Job Requisition
  7. Configure Workday to automatically unpost jobs.
    Add the
    Automatically Unpost Jobs
     step to these business processes:
    • Close Job Requisition
    • Freeze Job Requisition
The mass actions business processes launch the corresponding individual business process for each job requisition that you select. Example: The
Mass Close Job Requisitions
 business process launches a
Close Job Requisition
 business process for each job requisition.
Access the
Mass Action on Job Requisitions
 report to close, freeze, and unfreeze job requisitions. When you:
  • Close or freeze a job requisition, Workday automatically unposts it unless it has an in-progress posting event.
  • Unfreeze a job requisition; Workday doesn't automatically repost it.
Security:
Pre-Hire Process: Mass Action on Job Requisitions
 domain in the Pre-Hire Process functional area.
To close unfilled positions when closing 1 or more job requisitions, access the
Configure Optional Fields
 task, and enable the
Close Unfilled Positions
 field for these business processes:
  • Close Job Requisition
  • Mass Close Job Requisitions
Security:
Set Up: Configure Optional Fields
 domain in the System functional area.