Create Version Schemas for Blended Courses

Security: These domains in the Learning Core functional area:

Manage: Learning Content

Set Up: Learning Catalog

Create a blended course.

You can create version schemas for blended courses in your learning catalog, so that you can version your content consistently. This provides the ability to automatically label blended courses in your organization, and enables you to track and report details, such as content and learner consumption.

Access the

Create Version Schema

task.

As you complete the task, consider:

Option	Description
Schema Name	You can specify a unique name for your schema. Example: GMS Version Schema
Prefix	(Optional) You can specify prefix text to affix to the schema label. Example: Version
Major Version	Enter an numeric version label to identify the schema version. Example: 1
Increment	Enter the value by which you want to increment the version each time you make an update.
Postfix	(Optional) You can specify postfix text to affix to your schema label. Example: (INTERNAL)
Allow Minor Version	(Optional) Selecting this option enables you to make minor version updates. A minor update means that the version number adds an increment after the decimal point. Example: Version 1.1
Inactive	Select this option if you want to make your version schema inactive.
Schema Preview	You can preview the version schema label that displays to learners. Example: Version 1 (INTERNAL)

Click

Submit

on the

Create Schema

task to save your changes.

Navigate to your chosen blended course.

Open the Admin view and select

Edit

on the related actions menu.

To create a new effective version, select the

Add New Version Effective Date

option and select a date.

The new active version of the course commences on this chosen date.

Navigate to the

Versioning

section of the

Edit Course

task.

Select a

Version Schema

from the drop-down list:

Select Minor
(if the schema permits) or Major
from the

Version Update Type

options.

Ensure that you've selected the

Display Schema Label to Learners

option.

Check the

Schema Preview

field to ensure that the version added by the schema is set to display for learners.

(Optional) Enter a

Custom Version Label

value.

(Optional) Add an explanation note to the

Version Notes

field that displays on the blended course. Example: 2024 Version for All Learners.

Click

Submit

on the

Edit Course

task to save your changes.

You've created version schemas and added them to your blended courses.

Version details can be viewed when learners select the Enroll button. Learners can view which versions of learning content they've enrolled in and completed on the

Learning

tab of their Workday profile.

If you want to rescind an earlier version of a blended course, we strongly recommend that you rescind in the correct order. This is a best practice and helps to avoid performance issues with your versions.

Example: You create multiple versions of a course and name them Version 1, Version 2, Version 3, and Version 4. You decide to rescind Version 2 of the course. To maintain order within your catalog, you should first rescind Version 4, then rescind Version 3 before you rescind Version 2, when Version 2 was created before Version 3 and Version 4.

You can create another new effective version by selecting

Edit

on the

Edit Course

task:

Select the

Add New Version Effective

option.

Select a future date.

Select a

Version Update Type

You can update an existing version by selecting

Edit

on the

Edit Course

task:

Select the

Existing Version Effective

option.

Select a date between the current date and the new effective version.

Select the version you want to update. The version label doesn't increment or change.

If you edit a schema that's used on a course, we update labels on the existing versions of the course to adhere to the new schema, including on the learner transcript.

Select

View as Learner

and navigate to

Additional Course Details

to view which version is used for the offering.

Navigate to the

Versions

tab of the Admin view for the learning content to:

Add a new version.

View a previously created version of a course. Versions effective in the past that were created before the version schema was added to a piece of learning content aren't given a number by the schema. Versioning starts at the current effective version, or if this doesn't exist, the first future effective version.

View all versions.

Navigate to the

Scheduling

tab to:

View all scheduled offerings.

View a version of a specific offering.