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Administrator Guide
Last Updated: 2023-09-08
Create Locations

Create Locations

Configure location settings on these tasks:
  • Maintain Location Attributes
  • Maintain Location Types
  • Maintain Work Space Levels
Security:
Manage: Location
 domain in the Organizations and Roles functional area.
Locations enable you to track business assets and work spaces. See Concept: Location and Location Hierarchies and Setup Considerations: Hierarchies.
  1. Access the
    Create Location
     task. See Reference: Location Usages for location usages.
  2. As you complete the
    Details
     tab, consider:
    Option Description
    Location Type
    Select the appropriate based on your configuration of the
    Maintain Location Types
     task.
    Location Attributes
    Select the attributes associated with the location. Example: If the usage is
    Instructional
    , you can assign the most suitable locations to course sections.
    Superior Location
    This location becomes subordinate to a location you select.
    There's no limit on what codes you can use in the
    Location Identifier
     field but we recommend that you select codes that can integrate easily with other systems.
  3. As you complete the
    Contact Information
     tab, consider:
    Option Description
    Address
    When you want to use this location on a job requisition, the location effective date must be on or before the recruiting date of the job requisition.
    There's no limit to the numbers of addresses for a single location but too many may cause performance issues. We recommend using a location hierarchy in cases where there are a lot of addresses on one location. Example: A location has multiple buildings in a city. The top level business site location would be the town or city and each building would be a subordinate business site location. Each floor of each building would be a subordinate location of the building business site location.
  4. (Optional) If you've chosen the
    Business Site
     option for location usages, consider these options as you complete the
    Business Site
     tab:
    Option Description
    Time Zone
    Displays the time zones that Workday has marked as default or that you set up on the
    Configure Preferred Time Zones
     task. Use the
    Configure Preferred Time Zones
     task to add time zones that are missing from:
    • Time zone prompts for business sites.
    • Report fields that return location time zones.
    When you don't select a time zone, Workday uses the time zone you set up on the
    Edit Tenant Setup - System
     task.
    External Name
    Enter a primary job location that displays on a job posting on an external career site.
    Default Job Posting Location
    Defines the location for the job posting and consolidates job postings on the
    Find Jobs
     report under 1 location facet.
    Populates the
    Primary Job Posting Location
     field on these tasks:
    • Create Job Requisition
    • Edit Job Requisition
    • Create Evergreen Requisition
    • Edit Evergreen Requisition
    Multiple Worksite Reporting (US Locations Only)
    Trade Name
    : If your company doesn't require a trade name, you can enter any placeholder text to fulfill the requirement.
    Worksite ID Code
    : The code must be unique for each location in each state. The codes can be the same for a location that's used by multiple companies. The character limit for the code is 21 alphanumeric characters.
  5. (Optional) If you've chosen the
    Ship-To
     option for location usages, you can use the
    Associated Deliver-To Locations
     tab to specify delivery locations and associate location hierarchies.
  6. (Optional) If you've selected the
    Instructional
     location usage, use the
    Instructional
     tab to create locations for course and activity instruction. See Create Instructional Locations.
At Global Modern Services Singapore, workers who perform a global search have to sort through search results that include company locations in other countries. Betty Liu wants workers to see only company locations and location hierarchies for these Singapore company locations:
  • Singapore
  • Bedok
  • Roa Payoh
  • Choa Chu Kang
Betty must:
  1. Create a location hierarchy that includes the Singapore company locations.
  2. Create organization membership security groups.
  3. Add the organization membership security groups to the
    View: Location
    domain.
When workers at Global Modern Services Singapore perform global searches, they see only Singapore company locations.
Assign locations to workers and positions. You can assign a location to a location hierarchy by selecting
Reorganization
Assign Location
 and create a new reorganization event or use an existing one.
Use the
Edit Location
 report to edit your locations.