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Workday User Guide
Last Updated: 2024-03-08
Create Dataset Publish Schedules

Create Dataset Publish Schedules

Security:
Prism Datasets: Publish
 domain in the Prism Analytics functional area.
You can create a publish schedule for a dataset. You can schedule the publish to run:
  • On a recurring basis (Example: daily, weekly, or monthly).
  • Only if another Prism scheduled process completes at a status you specify.
You can't publish the same dataset at times that overlap with each other.
  1. Access the
    View Dataset Details
     report for the dataset you want to publish.
  2. From the related actions menu, select
    Publishing
     >
    Create Schedule
    .
  3. In
    Run Frequency
    , specify how often to publish the dataset. The choices include creating a dependent publish schedule.
  4. Select the criteria for the schedule.
  5. (Recurring schedules) As you configure the schedule, consider:
    Option Description
    Priority
    Unavailable for publish schedules.
    Catch Up Behavior
    Select how many times the scheduled publish runs after maintenance issues cause errors.
    Example: If you schedule a publish to run multiple times in a week when your environment is down for maintenance, you can limit the process to run once instead of catching up all missed occurrences.
  6. (Dependent schedules) As you configure the schedule, consider:
    Option Description
    Dependency
    Select a Prism-related schedule on which the publish schedule depends.
    Trigger on Status
    Select the status of the scheduled future process that triggers publishing the dataset.
    Workday recommends using one of the completed statuses.
    Example: You select
    Publish Dataset
     as your process type and a future publish schedule called
    All Currencies
    . In the
    Trigger on Status
     field, you select
    Completed
    .
    Workday publishes the dataset only after the scheduled
    All Currencies
     publish successfully completes.
    Time Delayed Configuration
    (Optional) Specify the number of days, hours, or minutes to delay publishing the dataset after the trigger. You might want to delay publishing to review the latest source files.
  7. (Optional) Change the name of your publish schedule.
    Workday assigns a name to the schedule based on the name of the dataset and prepends
    Publish Schedule:
     to the name. You can change the name of the schedule in the
    Request Name
     field when you edit the schedule. Workday displays this name in the
    Process Monitor
     and
    Scheduled Future Processes
     reports to help you identify a specific process request.
Workday publishes a dataset based on the criteria that you specify. When publishing, Workday:
  • Reads the source data in the dataset.
  • Transforms the source data using the transformation logic defined in the dataset.
  • Creates a Prism data source if it doesn't already exist and loads it with the transformed data.
  • Applies the appropriate security restrictions to the data.
View the status of all scheduled publishing processes on:
  • The
    Dataset Activities
     tab of the
    Data Catalog
     report.
  • The
    Prism Management Console
     report. For more information, see Concept: Prism Management Console.
  • The
    Prism Activities Monitor
     report.
Refresh the browser to see the most current status. The status includes the date and time (UTC) that Workday last published the dataset successfully. The last successful publish date informs you about the freshness of the data in the Prism data source. Example: If the last successful publish date is 1 week ago, but you set your publish schedule to publish daily, this discrepancy could indicate a failure in the publishing process.

This content is not part of the Workday Administrator Guide.