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Administrator Guide
上次更新時間 ：2023-06-23
File Vermont Employer Health Care Contribution (USA)

File Vermont Employer Health Care Contribution (USA)

Security:
Reports: Pay Calculation Results for Worker (Tax Filing/W-2s) - USA
 domain in the USA Payroll functional area.
Because this feature covers Staffing, Benefits, Payroll, and Integrations, make sure that you have your security policies set up correctly.
Workday Payroll users can collect the information necessary to file the Vermont Employer Health Care Contribution. The
Tax Filing Quarterly Data for Workers
 report includes this information and sends it to your tax filing partners:
  • Seasonal employees.
  • Employees with medical coverage.
Check with your tax filing partner to ensure that the data meets their needs.
  1. Use the
    Maintain Employee Types
     task to select the
    Seasonal
     check box for each employee type you want to identify as seasonal employment.
    1. Access the
      Maintain Benefit Coverage Types
       task.
    2. Access the
      Health Care Coverage Types
       section. Select the
      Medical
       check box for each coverage type you want to identify as medical.
  3. Use the
    Edit Company State and Local US Tax Reporting
     task to define tax information for Vermont.
  4. When hiring employees, define the type of employee using the
    Employee Type
     prompt.
  5. During benefits enrollment, Workday determines if an eligible employee works in Vermont and has waived coverage. If so, Workday asks the employee if they have outside medical coverage.
  6. Have employees complete the Vermont Department of Labor Declaration of Health Care Coverage form.
    Add a
    To Do
     step to your benefit enrollment business processes to have Vermont employees who have waived coverage complete the form.
    These report fields can help identify those employees:
    • Worker: Worker
    • Employee Enrollment Event: Employee Works in Vermont
    • Employee Enrollment Event: All Medical Waived
  7. Run the
    Tax Filing Quarterly Data for Workers
     report.
  8. The tax filing integration then picks up the necessary information and sends it to your tax filing partner.
If Workday doesn't return the expected
Employee Health Insurance Indicator
 for a worker when you run the
ADP Tax Filing - Quarterly
 integration, you can override the value.
  1. Access the
    Maintain Custom ID Types
     task.
    1. In a new row, enter exactly
      Vermont Healthcare Indicator
       in the
      Custom ID Type
       field. This value is case-sensitive.
    2. Select the
      Public
       check box.
  2. Assign it to the worker using the
    Edit Other IDs
     task.
  3. Enter an identification # of:
    • 1 or N if the worker has no coverage.
    • 3 or Y if the worker has employee only coverage.