Concept: Project Time Entry

A worker can select a project, role, or task when entering time when you:

Add the worker to a resource plan for a project or a task.
Configure the worker's time entry template to track project time entry.

Workday assigns the default time entry code of the time entry template to any time that you enter for projects and tasks. The default time entry code determines whether the worker enters hours or in/out times for their projects and tasks. Assign workers who enter project time to a template that uses a default time entry code dedicated to project time entry. You can enable workers to enter additional time entry codes by adjusting eligibility rules for time code groups.

If you track project time only and don't perform time calculations, you don't need to create time calculations, time calculation tags, or time calculation groups.

If you use the

Review Time

or

Review Project Time

reports to review and approve project time blocks, create a time calculation tag for project time. These reports pull in time blocks based on their calculation tags.

Once you approve a worker's billable project time entries, Project Billing and Revenue processes them as billable transactions. If you edit an approved time block, you must submit and approve it again for it to become a billable transaction. You can use the

Review Billable Project Transactions

task to view, edit, and approve the transactions or to transfer the time to a different project.

The status of the time block reflects the billing status of the associated transaction. Once the billing status of the transaction is

Billed

, or you've recognized revenue for that transaction, you can no longer edit the time block. If you need to make changes after this point, you can delete the time block and re-add the updated information in a new time block. Deleting a billed time block creates a negative billing transaction that reverses the original transaction.

Time Tracking offers a

Do Not Bill

option when you enter time for billable projects and project plan tasks. Although you can select the option at both the project and task levels, the option only affects billing for tasks. If you select this option at the project plan task level, Workday Projects tracks the transaction but doesn't bill the time. Selecting this option at the project level has no effect in Workday Projects. You can still select this option for tracking and reporting purposes.

Workday enables you to evaluate the labor cost impact to projects, based on variances of a worker's daily reported time versus scheduled time. To allocate fully burdened costs across project time blocks in a day, use the normalization factor time block attribute. The normalization factor calculation divides the scheduled hours for a calculated day by the total reported hours for a day, including time off.

Once you approve the normalized project time block, if the worker has a reported project or project task, Workday immediately calculates and stores the approval on the worker time block.

When scheduled hours don't equal reported hours for a day, Workday stores the normalized factor needed to derive a normalized cost for project time blocks.

When you:

Use the

Normalization Factor

report field on the

Project Time Blocks

report data source to determine the normalized cost for each project time block.

You can only access normalization factor values through custom reports.

Example: You create a matrix report to summarize the normalized labor costs grouped by Project, per period, when you multiply values for:

Reported Quantity
(on the project time block)
Fully Burdened Cost
Normalization Factor