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Administrator Guide
Last Updated: 2026-07-24
Create a Rate Card in Settings

Create a Rate Card in Settings

With rate cards, you can set up pre-determined rates or rate ranges to add controls to available rates associated with a job. You can set up rate cards based on various criteria, such as:
  • Job Template
  • Job Category
  • Vendor
Example: You may have a pre-determined bill rate range per job title. If you don't want candidates being submitted or hired outside of that rate range, you can set up a rate card per job template and use the configuration options to enforce them.
You can create separate rate cards for Extended Workforce Management (EWM) and for Statement of Work (SOW). You can also create a rate card to cover both EWM and SOWs.
  1. From the header, select
    More
    Company Settings
    .
  2. Under
    Jobs & Work Orders
    , click
    Rate Card
    .
  3. Click
    New Rate Card
    .
  4. Select the
    Criteria
     for the rate card.
    You must select at least one criteria from the following fields:
    • Country
    • Subdivision
    • Region
    • Location
    • Job Category
    • Job Template
    • Vendors
    The
    Module
     drop-down menu only displays if you have both the Extended WFM and SOW modules.
    • To create a rate card for EWM, select a
      Module
       of
      Contingent Staffing
      .
    • To create a rate card for SOW, select a
      Module
       of
      Statement of Work
      .
    • To create a rate card for both, leave
      All
       as the default.
  5. In the
    Values
     section, select a
    Rates
    value of
    Bill Rate
     or
    Pay Rate
    .
    Bill Rate
    : The base rate for billing.
    Pay Rate
    : The rate the worker is being paid.
  6. Click
    Add Rate
     and consider:
    Option Description
    Pay Type
    Indicates the frequency of the pay.
    Rate Type
    Indicate if you want to set a minimum and maximum rate or just a maximum rate.
    If you selected
    Pay Rate
    , you also have the option to
    Set Rate
    .
    (Optional) Min Rate
    The minimum rate for applicants.
    You must enter any rate data as digits.
    Max Rate
    The maximum rate for applicants.
    You must enter any rate data as digits.
    Set Rate
    A fixed rate that all applicants for the job are restricted to.
    You must enter any rate data as digits.
    Click
    Add Rate
     to add another rate.
  7. (Optional) Click
    Add Suggested Rate
     and consider:
    Suggested rates enable you to provide a suggestion for the market rate without restricting managers' ability to determine rates. This field only displays if
    Activate Suggested Rates
     is enabled on the rate card
    Configuration
     tab.
    Option Description
    Pay Type
    Indicates the frequency of the pay.
    Rate Type
    Indicate if you want to set a minimum and maximum rate or just a maximum rate.
    Set or Max Suggested Rate
    The suggested maximum rate or set rate for applicants.
  8. Click
    Add Markup
     and consider:
    Option Description
    Source Type
    Sourced Markup
    : Indicates the candidate was applied by a vendor.
    Pre-Identified Markup
    :Indicates the candidate was pre-identified.
    Time Classification
    Select the time classification for the markup. You can choose from:
    • Standard
    • Overtime
    • Double Time
    If you have enabled the
    Additional Markups for Pay Rate Jobs
     check box on the
    Offer Release
     and
    Onboarding
     sections of the
    Job Application Settings
     page in
    Company Settings
     and you have a rate card that matches a pay rate-based job, Workday VNDLY displays your selected markup values from the rate card during offer release and onboarding for the job. See Set Up Job Application Settings.
    If a rate card doesn’t have values entered for the
    Overtime
     and/or
    Double Time
     time classifications, Workday VNDLY automatically displays the rate card’s
    Standard
     time classification markup value on the associated pay rate-based job. Example: A rate card has markup with a
    Standard
     time classification value of 10% and no values entered for the
    Overtime
     or
    Double Time
     time classifications. Workday VNDLY displays 10% for all 3 markup time classifications during offer release and onboarding for the job, unless clients with the
    candidate.compensation.update
     permission update the values during offer release.
    Markup Value
    Enter the maximum percentage of markup that should apply.
  9. Enter a
    Name
    .
  10. Click
    Save
    .
When you publish a job, if the job matches the criteria set on the rate card, the rate card is applied.