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Administrator Guide
Last Updated: 2026-01-23
FAQ: Direct Hire

FAQ: Direct Hire

Do vendors have to do anything differently to apply candidates to direct hire job postings?
Vendors need to select the
Direct Hire
 check box in the
Worker Information
 section on candidates’ worker profiles to be able to apply those candidates to direct hire job postings.
How are payments processed?
VNDLY calculates payment dates based on the start date that you determine during onboarding. Transactions occur automatically based on the job’s:
  • Fee type.
  • Number of payments.
  • Payment term.
The invoicing and payment terms set on your tenant control when VNDLY processes payment transactions. If you want these transactions to process sooner, use manual invoicing.
You can view pending transactions until the next Invoicing Cycle Occurs. From the header, select
Invoices
Invoices Summary
, and select the
Transactions Tab
.
How is a direct hire presented on an invoice?
On the transaction, VNDLY displays:
Field
Value
Period Ending
Payment date
Fee Type
Payment-Direct Hire
The remaining fields populate based on the billing criteria outlined on the job form.
If you need additional documentation on the invoice to indicate that this is a direct hire, we recommend using a custom field on the invoice or writing a message on the invoice while processing the transaction.
Why does my full-time employee (FTE) have a contingent work order?
The work order acts as a place holder for headcount and billing purposes only. The FTE will never enter time in VNDLY, and you won’t need to maintain the work order. The work order will end as soon as the payment terms are complete.