Steps: Set Up Program Declarations

You can configure programs of study to require a separate declaration process for students to be accepted into them. By having a separate declaration process, you can keep students' current program of study records open for ongoing transactions. This process enables you to handle admissions of your continuing students into highly competitive programs more efficiently.

Students can declare multiple programs simultaneously, complete questionnaires and submit document, and choose from multiple acceptances. You can review ant take mass actions on program declarations.

Create Programs of Study.

Select the

Requires Declaration

check box. The check box only displays for program of study types in these categories:

Formalized Joint Program

Official Program

Edit Business Processes.

To enable students to declare programs of study, configure the Declare Program of Study Event
business process and security policy in the Student Records functional area. This business process completes automatically.

Edit Domain Security Policies.

Configure the security policies for the Manage: Program of Study Declarations
domain in the Student Records functional area.

(Optional) Access the

Maintain Program Declaration Statuses

task.

Select an institution to configure. Override the Workday-delivered status labels to custom labels that match your terminology and policies.

Security: Manage: Set Up Academic Policies
domain in the Student Records functional area.

(Optional) Use date controls to set up deadlines for students to declare programs.

See Steps: Manage Date Controls.

Students can submit declarations using the

Declare Programs of Study

task.

When students declare programs, you can use the:

Review Program of Study Declaration

task to review the student's declaration and update the declaration status, such as Accepted
or Denied
.

Mass Update Program Declaration Statuses for Students

report to find program declarations by students and mass update their statuses.

View Student Program of Study Declaration

report to view details of the program declarations to which you have access.

When you accept program declarations, students can add or change into the declared programs of study on these tasks:

Add Program of Study

Change Program of Study

When students have at least 1 program declaration on their academic record, Workday displays a

Program Declarations

report on

Academics

profile group of the student profile. This enables you and your students to view details of their program declarations.

To report on program declarations, create custom reports using the

Student Program of Study Declarations

report data source and report fields on these business objects:

Academic Record

Student Program of Study

Concept: Programs of Study

Concept: Autocomplete Business Processes

Create Custom Business Processes