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Administrator Guide
Last Updated: 2023-06-23
Example: Assign Application Pools Based on Applicant Scores

Example: Assign Application Pools Based on Applicant Scores

This example illustrates how to assign application pools based on applicant scores.
Alma Mater University (AMU) rates an undergraduate applicant's likelihood for admission based on the grade point average (GPA) and SAT total on their application. Workday uses the GPA and SAT total to calculate an applicant score that maps to the rating based on an applicant score scale.
GPA and SAT Total
Applicant Score
Rating
GPA greater than or equal to 3.0 AND SAT total greater than or equal to 1280.
10
Presumptive Admit
GPA greater than or equal to 3.0 AND SAT total less than 1280.
OR
GPA less than 3.0 AND SAT total greater than or equal to 1280.
5
Committee Review
GPA less than 3.0 AND SAT total less than 1280.
3
Presumptive Deny
AMU uses applicant scores to assign applications to application pools for further processing, such as mass rendering decisions for the entire application pool at once. If an application is missing a GPA or SAT total, AMU flags it for investigation by assigning it to a separate application pool.
Application Pool
Admissions Counselor
Presumptive Admit
Alonzo Brown
Committee Review
Rebecca LaChance
Presumptive Deny
Nathan Sundberg
Check Applicant Data or Calculation
Elyse McDonald
Create an application grouping called
Fall 2022 Undergraduate Cohort
.
Security: These domains in the Admissions functional area:
  • Manage: Admissions
  • Manage: Admissions Calculation Policies
  • Manage: Application Groupings
  1. Create nested calculations to calculate applicant scores.
  2. Access the
    Create Student Applicant Score Scale
     task.
    1. Enter or select these values:
      Field
      Value
      Name
      AMU UG Score Scale
      Academic Unit
      Alma Mater University
      Academic Level
      Undergraduate
    2. Enter these rows in the grid:
      Rating
      Minimum Score
      Maximum Score
      Presumptive Admit
      10
      10
      Committee Review
      5
      5
      Presumptive Deny
      3
      3
      Check Application Data or Calculation
      0
      0
    3. Click
      OK
       and
      Done
      .
  3. Access the
    Maintain Student Applicant Score Calculation Policy
     task.
    1. Enter or select these values:
      Field
      Value
      Effective Date
      Today's date.
      Choose What to Configure
      Academic Unit / Academic Level
      Academic Unit
      Alma Mater University
      Academic Level
      Undergraduate
      Applicant Score Scale
      AMU UG Score Scale
      Calculation
      AMU - Top Level Calculation for Applicant Scores
    2. Click
      OK
       and
      Done
      .
  4. Create eligibility rules to route applications to application pools.
  5. Access the
    View Application Grouping
     report.
    1. In the
      Application Grouping
       prompt, select
      Fall 2022 Undergraduate Cohort
      .
    2. Click
      OK
      .
    3. Click
      Maintain Application Pools
      .
    4. Add these rows to the grid:
      Application Pool Name
      Eligibility Rule
      Admissions Counselors
      Presumptive Admit
      Presumptive Admit Score Calculation
      Alonzo Brown
      Committee Review
      Committee Review Score Calculation
      Rebecca LaChance
      Presumptive Deny
      Presumptive Deny Calculation
      Nathan Sundberg
      Check Application Data or Calculation
      Check Application Data or Calculation Score Calculation
      Elyse McDonald
    5. Click
      OK
       and
      Done
      .
When an application is ready for calculations, Workday calculates an applicant score and assigns it to an application pool based on the score. You can then use the application pool for further processing.
Examples:
  • Mass render a decision of Deny for all applications in the
    Presumptive Deny
     application pool.
  • Review the applications in the
    Check Application Data or Calculation
     application pool for missing GPAs or SAT totals, or for other calculation errors.