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Administrator Guide
Last Updated: 2023-06-23
Example: Enable Admissions Evaluator Access to Student Applications

Example: Enable Admissions Evaluator Access to Student Applications

This example illustrates how to:
  • Create admissions committees.
  • Grant admissions evaluators access to student applications.
  • Create an evaluation view.
You want to create an admissions committee, enabling multiple admissions evaluators to evaluate a student application simultaneously. You want to add these academic evaluators to the committee:
  • Alonzo Brown
  • Rebecca LaChance
  • Nathan Sundberg
You need to grant admissions evaluators access to student applications. You then create an evaluation view, so that evaluators can review, evaluate, and provide an initial internal decision on applications.
  • Enable admissions to the College of Arts & Sciences.
  • Create an application grouping for the fall 2022 semester at the College of Arts & Sciences.
  • Security:
    Security Configuration
     domain in the System functional area.
  • Security:
    Set Up: Assignable Roles
     domain in the Organizations and Roles functional area.
  • Security: These domains in the Admissions functional area:
    • Manage: Admissions Committee Evaluation
      .
    • Manage: Admissions Foundation
    • Manage: Student Application Review
      .
  1. Access the
    Create Admissions Committee
     task.
    1. Enter these values:
      Field
      Value
      Committee Name
      College of Arts & Sciences Committee
      Academic Unit
      College of Arts & Sciences
      Application Pools to Evaluate
      CAS Fall 2022 Undergraduate Grouping
      Required Number of Evaluations
      2
    2. Click
      OK
       and
      Done
      .
  2. Access the
    View Admissions Committee
     report.
    1. From the
      Admissions Committee
       prompt, select
      College of Arts & Sciences Committee
      .
    2. Click
      OK
      .
    3. From the related actions menu of the
      College of Arts & Sciences Committee
       report, select
      Roles
      Assign Roles
      .
    4. Enter 08/31/2021 as the
      Effective Date
      .
    5. Click
      OK
      .
    6. Add a row to the
      Assign Roles
      grid.
    7. Select
      Admissions Committee Evaluator
       in the
      Role
       column.
    8. In the
      Assigned To
       column, add these users:
      • P-00141 Admissions Counselor - External Associations - Alonzo Brown
      • P-00303 Admissions Counselor - Rebecca LaChance
      • P-00142 Admissions Counselor - Nathan Sundberg
    9. Click
      OK
       and
      Done
      .
  3. Access the
    Maintain Assignable Roles
     task.
    1. Add 2 rows to the grid and enter these values:
      Role Name
      Enabled for
      Admissions Committee Evaluator
      Admissions Committee
      Student Application Pool Partner
      Application Pool
    2. Click
      OK
       and
      Done
      .
  4. Access the
    Create Security Group
     task.
    1. From the
      Type of Tenanted Security Group
       prompt, select
      Role-Based Security Group (Unconstrained)
      .
    2. In the
      Name
      field, enter
      Student Admissions Committee Evaluator (Unconstrained)
      .
    3. Click
      OK
      .
    4. From the
      Assignable Role
       prompt, select
      Admissions Committee Evaluator
      .
    5. Click
      OK
       and
      Done
      .
  5. Access the
    Create Security Group
    task.
    1. In the
      Type of Tenanted Security Group
       prompt, select
      Role-Based Security Group (Unconstrained)
      .
    2. In the
      Name
      field, enter
      Student Application Pool Partner
      .
    3. Click
      OK
      .
    4. From the
      Assignable Role
       prompt, select
      Student Application Pool Partner
      .
    5. Click
      OK
       and
      Done
      .
  6. From the related actions menu of the
    Manage: Student Application Review
     domain, select
    Domain
    Edit Security Policy Permissions
    .
    1. Add a row to the
      Report/Task Permissions
       grid.
    2. Grant
      View
       and
      Modify
       permissions to these security groups:
      • Student Admissions Administrator
      • Student Admissions Committee Evaluator (Unconstrained)
      • Student Admissions Reviewer
      • Student Administrator
      • Student Application Pool Partner (Unconstrained)
    3. Click
      OK
       and
      Done
      .
  7. Access the
    Activate Pending Security Policy Changes
     task.
    1. In the
      Comments
       field, enter
      Grant admissions evaluators access to student applications
      .
    2. Click
      OK
      .
    3. Select the
      Confirm
       check box.
    4. Click
      OK
      .
  8. Access the
    Create Evaluation View
     task.
    1. Enter these values:
      Field
      Value
      Academic Unit
      College of Arts & Sciences
      Academic Level
      Undergraduate
      Evaluation Name
      CAS Fall 2022 - Undergraduate
    2. Click
      OK
       and
      Done
  9. Access the
    Maintain Evaluation View Policy
     task.
    1. Enter these values:
      Field
      Value
      Effective Date
      08/31/2021
      Academic Unit / Academic Level
      Select
      Academic Unit
      College of Arts & Sciences
      Academic Level
      Undergraduate
    2. Click
      OK
      .
    3. From the
      Evaluation View
       prompt, select
      CAS Fall 2022 - Undergraduate
      .
    4. Click
      OK
       and
      Done
      .
Configure the
Admission Evaluation Event
 business process.