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Administrator Guide
Last Updated: 2024-10-18
Steps: Manage Supplier Contracts

Steps: Manage Supplier Contracts

  • Set up suppliers in Workday.
  • Determine whether you need to restrict segments of data to groups of workers.
  • You must have permission on the
    Supplier Segmented Setup
     domain in the System functional area.
  • Security:
    Security Configuration
     domain in the System functional area.
Supplier contracts enable you to implement and manage your company procurement policies. You can:
  • Configure preferred suppliers.
  • Apply contractual terms and amounts.
  • Avail of favorable terms and discounts and better manage spending.
  1. Security:
    Set Up: Supplier Contracts
     domain in the Supplier Contract functional area.
  2. (Optional) Enable invoice charge control on supplier contracts.
    1. Select the
      Supplier Contract Event
       option on the
      Configure Optional Fields
       task.
    2. Clear the Hide for All selection for the Maximum Charge Control Amount and the Minimum Charge Control Amount fields.
  3. (Optional) Access the
    Maintain External Link Validation
     task.
    Configure and display a link to a supplier contract. The link enables you to capture information from third-party providers of contract lifecycle management.
  4. (Optional) Create a supplier contract for leased assets.
  9. (Optional) Configure renewal terms and notifications for the supplier contract before it expires.
  10. (Optional) Add workers to the
    Process: Supplier Contract - Add Attachment
     domain in the Supplier Contract functional area to enable them to add attachments to contracts without amending contracts.
  11. (Optional) Make a change to a supplier contract from the related actions menu of the contract, using the
    Supplier Contract→Change
     option. The contract must be in
    Approved
     status to make a change.
    To make a change, the contract can't have:
    • An amendment.
    • Any Spend transactions associated with it.
    • Obligation generation.
    You can't change the contract:
    • Company
    • Start Date
    • Supplier
    When you make a change to a supplier contract, Workday:
    • Doesn't initiate the
      Supplier Contract
       business process.
    • Retains the original version of the contract with an audit trail.
    Security:
    Process: Supplier Contract - Create/Edit
     domain in the supplier contracts functional area.
  12. (Optional) Add an amendment to the supplier contract through the
    Create Supplier Contract Amendment
     task. You can also amend a supplier contract through the related actions menu of the contract using the
    Supplier Contract→Amend Supplier Contract
     option. The contract must be in
    Approved
     status to add an amendment.
    When you make and amendment you can't change the contract:
    • Company
    • Supplier
    Once you add an amendment, Workday:
    • Initiates the
      Supplier Contract Amendment
       business process.
    • Creates version control of the contract with an audit trail.
    Security:
    Process: Supplier Contract - Create/Edit
     domain in the supplier contracts functional area.
  13. (Optional) Change Supplier contract.
Create or generate supplier invoices and purchase orders from supplier contracts.