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Administrator Guide
Last Updated: 2026-01-09
Steps: Create Supplier Invoice Schedules and Installments for Supplier Contracts

Steps: Create Supplier Invoice Schedules and Installments for Supplier Contracts

  • Create and approve a supplier contract.
  • If using invoice types, set up invoice types by country.
  • Configure the
    Supplier Contract Invoice Schedule Event
     business process and security policy.
  • Security: Set up the
    Process: Supplier Contract - Supplier Invoice
     domain in the Supplier Contracts functional area.
You can generate scheduled supplier invoices by creating supplier contract schedules and setting up installments. You can also define multiple schedules for supplier contracts and include different lines on each schedule.
  1. Access the
    Create Supplier Invoice Schedule for Supplier Contract
     task and select the
    Supplier Contract
     for the schedule.
  2. As you complete the task, consider:
    Option
    Description
    Schedule On Hold
    Check to hold invoices from processing. The
    Schedule On Hold
     check box is unavailable for lease contracts.
    Method
    Select 1 of these methods for contract installments for contracts other than leased assets contracts:
    • Custom
      to customize your own installments.
    • Defined Installment
      • Select to specify the
        First
         and
        Last
         installment amounts.
      • Subtract the first and last installment amounts from the schedule total in the schedule.
      • Divide the remaining balance of the contract lines total included in this schedule by the remaining installments. Enter that amount in the
        Regular
         field.
    • Spread Even
      .
    For leased assets contracts, Workday automatically selects
    Amortized
     for financial lease types, and
    Spread Even
     for operating lease types.
    Distribute By
    Select
    Quantity
     or
    Amount
     to specify how to distribute contract lines.
    For lease contracts, you can only distribute contract lines by amount.
    For supplier invoices, you can distribute by quantity or amount.
    Frequency
    Select a frequency for generating installments.
    For lease contracts, Workday automatically populates the value you entered in the
    Payment Frequency
     field on the supplier contract header.
    Schedule From Date
    Select the date for installments to start generating.
    For lease contracts, Workday uses the dates you entered in the
    Start Date
     and
    End Date
     fields on the supplier contract header.
    Enter a
    Number of Installments
    , or select a
    To Date
     to specify the completion date for installments.
    Date Options
    Select either a
    Defined Date
     or
    Day of Month
     to determine the first installment date.
    When you select a
    Contract Line Start Date
     for a schedule with multiple contract lines, Workday uses the earliest start date from the contract lines.
    When you select a
    Receipt Date
     for a schedule with multiple receipts, Workday uses the earliest receipt date.
    Automatically Regenerate Installments
    Select to automatically regenerate installments that aren't used for supplier invoice transactions after approving supplier contract amendments.
    You can't generate amendments for lease contracts.
    Automatically Submit Schedules
    Select this option to submit schedules and regenerated installments automatically.
    When you don’t select this option, schedules remain in
    Draft
     status after supplier contract amendments approval.
    Payment Terms
    If you specified
    Payment Terms
     in the contract header, it automatically populates this field. You can override this value.
    You can use the
    Maintain Payment Terms
     task to set up payment terms.
    Separate Payment
    Select to pay the invoice schedules separately during a settlement run. You can populate this check box on all invoices for a supplier by selecting the
    Always Separate Payments
     check box in the supplier payment details or default remit-to connection.
    Prepaid
    Select to pay supplier invoices before amortizing expense, and then select a
    Prepaid Amortization Type
    .
    Statutory Invoice Type
    Select an invoice type if you use invoice types to categorize your supplier invoices in compliance with government requirements.
    Auto-submit for Approval
    Select to submit supplier invoices automatically for approval when scheduled.
    When you don't select
    Auto-submit for Approval
    , invoices remain in
    Draft
     status, and aren't submitted into the business process automatically after creation.
    Select Contract Lines
    Select contract lines to add them to the schedule.
    For lease contracts, Workday selects all contract lines automatically so that principal and interest are accurate.
  3. Click
    Save and Continue
     to open the
    View Supplier Invoice Schedule
     report. Review the schedule and click
    Submit
    .
    To modify the schedule or installments, except for lease contracts, select
    Change
     from the
    Supplier Schedule
     related actions.
  5. To create a manual invoice from the scheduled installments, access the
    Create Supplier Invoices for Supplier Contract Installments
     task and select the same supplier contract as the schedule.
    Invoices created from installments are linked to the supplier contract. The remaining balance and consumed totals display in the
    Spend Transactions
     analysis in the supplier contract header.
  6. To create invoices for supplier contract scheduled installments, access the
    Schedule Supplier Invoice Creation from Contract Installments
     task and select a
    Run Frequency
    . As you complete the task, consider:
    Option
    Description
    Days Before Run Date to Return Installments
    Enter the number of days before the task run date to return contract installments. Enter 0 to return for all installment dates before the task run date.
    Calendar Days Prior to Scheduled Date
    Enter the number of days before the installment scheduled date to generate documents. Assign adequate time for approvers to review the documents.
    Preview Installment for Criteria
    Select to review installments that match the selected criteria.
    From the
    Schedule
     tab, complete the
    Daily Recurrence Criteria
     and
    Range of Recurrence
     fields.
  • When you generate installments for lease contracts, Workday creates the principal and interest schedule. Workday displays the details on the
    Principal and Interest
     tab of the
    Supplier Invoice Schedule
     task.
  • When Workday generates supplier invoices from contract installments, Workday extends tax details from supplier contract lines to the invoice lines.
Access the
Find Supplier Invoice Schedules
 report to view:
  • Installments.
  • Invoices.
  • Purchase order numbers.
  • Statuses.