Set Up Payroll and Time Tracking Period Schedules

To create values for this field, select

Create Payroll Regular Pay Day

.

Enter values in these fields to change payment dates that fall on weekends or holidays to a weekday:

Saturday

Zero displays by default, indicating there is currently no auto-adjusting for weekend payment dates. Enter a value to adjust a Saturday payment date.

Example: Enter -1 to move payment dates from Saturday to the previous Friday.

Sunday

Zero displays by default, indicating there is currently no auto-adjusting for weekend payment dates. Enter a value to adjust a Sunday payment date.

Example: Enter -2 to move payment dates to the previous Friday.

Holiday Calendar

Select a holiday calendar to prevent payment dates from falling on holidays. You can select only 1 holiday calendar at a time.

Auto-Adjust on Holidays

Select one of these:

After Holiday
Before Holiday

When you manually generate new periods in an existing period schedule, the payment dates will automatically adjust and skip the holidays depending on which option you select. If you modify the holiday auto-adjust setting from

After Holiday

to

Before Holiday

in an existing period schedule that's linked to calendar events, those payment dates don't automatically adjust. You must manually adjust the payment dates.

You can add payment dates that occur on holidays for additional periods that don't display in the period schedule. Workday doesn't automatically adjust these payment dates. To add the holiday calendar, use the

Edit Additional Period Schedule

task.

After saving the period schedule, you can configure Workday to select a payment date based on a number of days after the period end date. Select

Period Schedule

Edit

from the related actions menu of the period schedule, and enter a value for the

Payment Date Offset Days Default

field. Adjust any payment dates that fall on a holiday.

Example: For the month of August, your period start date is 2020-08-17 and the period end date is 2020-08-30. You can then select an accounting date that falls within the range of 2020-08-17 and 2020-09-30.

When you select the

Off-Cycle - Use Payment Date as Accounting Date

check box from the

Payroll Accounting

section on the

Edit Tenant Setup - Payroll

task, and also enter an

Accounting Date Override

on the period schedule, Workday uses the override date as the initial accounting date for off-cycle payments.

You can make payroll administrators and other users exempt from the lockout so that they can make last-minute changes to time blocks during the initial lockout period. Exempt users must belong to a user-based or role-based security group associated with the

Time Tracking: Exempt from Lockout

domain.

Workday recommends that you select a date that is no more than 3 months after the period end date.

Workday:

Calculates forward accrual as Tax Amount x Sum of Accrued Earnings/Total Earnings x Forward Accrual Ratio.
Creates forward accrual as a ratio of
Days to Accrue
over
Days in Basis
.

Workday excludes:

Retro earnings.
Earnings with
Exclude from Forward Accrual
selected on the
Non-Effective Dated
tab of the
Edit Earning
task.
Expenses, when selected from the
Maintain Payroll Accounting Options
task.

Forward accrual doesn't calculate off-cycle results for on-demand or manual payments.

To ensure that you include employer expenses in forward accruals, use the

Employer Paid Benefits

pay component group for a pay component.

When you've configured Pay On-Demand for workers with multiple jobs, Workday calculates forward accruals for multiple gross-to-nets within a pay period as the sum of all employer-paid statutory taxes, including all on-demand results in the pay period.

You can also set the accrual date on or after the pay period start date.

Workday applies the

Override Date

during settlement, but displays the default payment date on the payroll results and payslip.