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Administrator Guide
Last Updated: 2023-06-23
FAQ: Content of Payslips

FAQ: Content of Payslips

Which worker address does Workday use on payslips?
Workday uses the first address found for the worker using this hierarchy.
Address Type
Usage
Home (Primary)
Mailing
Home
Mailing
Work (Primary)
Mailing
Work
Mailing
Home (Primary)
Work (Primary)
Business Location
Example: When a worker has a
Home (Primary)
 address with a usage of
Mailing
, Workday uses this address. If not, it looks for a
Home
 address with a usage of
Mailing
.
You can manage usage labels in the
Map to
 prompt of the
Maintain Address Usages
 task.
Can you report a deduction or earning on payslips under a different name?
Yes. To use an alternate name:
  • For any earning or deduction, enter the name in the
    Default Payslip Name
     field using the
    Create/Edit Earning
     task or the
    Create/Edit Deduction
     task.
  • For a Workday-owned earning or deduction, access the
    Maintain Payroll Payslip Configuration
     task to assign an
    Override Payslip Name
    .
How can I view or print a worker's payslip?
For Payroll for Australia, Canada, Ireland, the UK, and the US, navigate to the worker pay result and select
Payroll Result
View Payslip
 or
Print Payslip Image
 from the related actions menu of the pay result.
You can use the
Payslips for Worker
 report for completed payroll results.
For Payroll for France, navigate to the worker pay result. The
Summary
 tab displays the payroll results in the same format as the payslip.
To print or reprint a hard copy of a worker's payslip, you can use the
Print Advices Work Area
.
To print a copy or draft of the worker payslip, click 1 of these buttons on the
Summary
 tab of worker payroll results:
  • Print Payslip Draft
  • Print Payslip Copy
Workday recreates the payslip each time you print a copy or draft from the
Summary
 tab. You'll see differences from the official payslip if you have modified elements that aren't effective dated, such absences or the
rptdesign
 model.
How can I display legal names on payslips? (CAN, IRL, UK, US)
Access the
Company Payroll Printing Options
 task to specify whether workers’ legal or preferred names display on pay checks and payslips.
Do reversals display on payslips? (CAN, UK, US)
No. Reversed payments don't display on payslips. Nor do they display on combined payslips (USA only).
How can I view payroll results for multiple workers in the payslip format? (FRA)
Access the
FRA Pay Calculation Results - Payslip View
 report to view payroll results in the payslip format configured on the
Maintain Payroll Payslip Configuration
 task.
You can display pay components that aren't on the payslip by adding them to the
FRA Payslip View - Extended
 pay component group. In the
FRA Pay Calculation Results - Payslip View
 report, select
Extended View
 to view the additional pay components.
Why does my worker's payslip say Provisoire or Duplicata on it? (FRA)
Use the
Print Check Work Area
 or
Print Advices
 work area to print or reprint official payslips.
When you print a payslip from a worker pay result, the payslip displays:
  • Provisoire
     if you haven't yet printed an official version through the
    Print Check Work Area
    .
  • Duplicata
     if you've already printed an official version through the
    Print Check Work Area
    .
Do on-demand payments display on payslips? (FRA)
On-demand replacement payment results display with on-cycle payroll payments. Workday generates a separate payslip for on-demand additional results.
Workday uses the same payslip configuration and layout for on-demand additional payslips as for regular payslips. However, for on-demand additional payments, Workday displays Bulletin de Paie Complementaire as the heading.
How can I display time off dates on payslips? (FRA)
Workday displays absence dates for any absence component related calculations associated with
FRA Days
 or
FRA Hours
 on a pay component.
You can avoid displaying time off dates twice for an earning and deduction that reference the same time off. Reference the pay component related calculation from the deduction in the earning. Example: Select
Time Off Deduction - FRA Days
 as the
Override Calculation
 for
FRA Days
 on the earning.
To display time off dates for absences not associated with
FRA Days
 or
FRA Hours
:
  1. Access the earning or deduction for the time off.
  2. In the
    Related Calculations
     grid, on the row for the time off, select
    FRA Payslip - Displayed Time Off Dates
     from the
    Groups
     prompt.
Workday recommends that you associate absences with
FRA Days
 in order to include absences when calculating:
  • Rates based on hours for absences in days.
  • Partial day absences for adjusted seniority and social security ceiling calculations.
On the Summary page of French pay results, which pay components display in the Worker column? Which display in the Employer column? (FRA)
  • The
    Employer
     column of the payslip displays all pay components with a
    Code
     ending in
    _ER
    .
  • The
    Worker
     column displays all other pay components.
For 2 components to be displayed on the same line, they must have the same code except for
_EE
 and
_ER
 endings.