FAQ: Payslips Management and Administration

What are the requirements for making payslips available to workers through self-service?: Workday Payroll for France recommends that you don’t make payslips available to workers through self-service. For all other countries:

Clear the restrictions on the
Edit Tenant Setup - Payroll
task for viewing online payslips or printable PDF versions.
The domain security policy for Self-Service: Payroll (My Payslips)
must include Self-Service - Worker
as a security group type and Employee As Self
as a security group with View
and Modify
permissions.
When creating a pay group, complete the
Days from Payment Date to Display Payslip
field for the worker's pay group and run category.
How can I export payslips?: Access the
Schedule BIRT Payslip Pre-Print
task to generate persistent PDFs of payslips in bulk. You can then use the Get Payroll Pre-Printed Payslips
web service to export the payslips for archiving, printing, or other purposes.
How can I improve performance when I mass generate payslips?: By default, Workday calculates absence values each time anyone prints or views a payslip. When you generate a large number of payslips with absence data, you can improve performance by calculating and saving absence values in advance. You can either:
Select the
Following Pay Complete
check box on the
Edit Tenant Setup - Payroll
task. Workday then calculates and saves absence values when you complete payroll.
Access the
Persist Absence Data for Payslips
task to calculate and save absence values.
How can I improve performance when I save absence data for payslips?: You can improve the performance of the job that saves absence data for payslips by limiting it to workers who either receive a printed check or who typically print their payslips. Select the
Only for Workers With Check Payments or Payslip Printing Enabled
check box on either:
The
Edit Tenant Setup - Payroll
task.
The
Persist Absence Data for Payslips
task.
The automatic job to persist payslip balances stopped, or didn't run at all. Can I start it manually?: Yes. Access the
Persist Absence Data for Payslips
task when the automatic job fails to run.
Which delivered reports can I copy from the Pay dashboard?: You can only copy the
Compare My Pay Periods
standard report.
When are payslips visible to administrators?: For Payroll for Australia, Canada, Ireland, the UK, and the U.S., they're available immediately after calculating payroll. Payroll results don't need to be complete for payslips to be viewable.

For Payroll for France, you can view a draft version of a payslip immediately after calculating payroll. Calculations don't need to be complete.

To print the official French version of a payslip, payroll calculations must be complete and settled.

After printing an official French version at least once, you can view a nonofficial copy of the payslip in the worker payroll result.
How can I display hidden payslips? (AUS, CAN, IRL, UK, USA): For a worker:
Navigate to the payroll result that you want to display.
From the related actions menu of the payroll result, select
Pay Result
Hide Payslip from Worker
.
Clear
Hide Payslip from Worker
check box.

For a group of workers:
Access the
Hide or Display Payslips for Group of Workers
task.
Select the
Display Payslips
option from the
Action
section.
Use
Processing
section to specify applicable criteria.
Can we produce payslips in Canadian French? (CAN): Yes. Workday uses the worker's preferred language for the pay advice in the top half of the payslip. A worker can set this using the
Change Preferences
task.
What is the difference between payslips and pay checks in Workday? (CAN, FRA, USA): Payslips are:
Accessible on mobile devices.
Available for workers to view or print in Workday.
Configurable to be displayed or hidden from workers.

Pay checks:
Aren't available for workers to print.
Aren't available on mobile devices.
Can include pay advices.
What's the difference between an online payslip and a printable PDF payslip image? (CAN, IRL, UK, USA): The information is identical; however, because of space limitations, the PDF version might have fewer lines of detail within each section than the online payslip. When there are too many line items for a section, the PDF version sums the items not listed with a Details Not Displayed
line. See the line item limits reference for printed payslips.
How can I view old payslips for a worker who transferred from a Workday Payroll pay group to a Payroll Interface pay group? (CAN, UK, USA): Access the
Pay Calculation Results for Group of Workers
report for the worker's former pay group.
Find the row with the worker's payroll result.
From the related actions menu of the worker's payroll result, select
Payroll Result
View Payslip
.
How can I view old payslips for a worker who transferred from a Workday Payroll pay group to a Payroll Interface pay group? (FRA): Access the
Pay Calculation Results for Group of Workers
report for the worker's former pay group.
Find the row with the worker's payroll result.
From the related actions menu of the worker's payroll result, select
Payroll Result
. The
Summary
tab displays the payslip information.
Click
Print Copy Payslip
to view a copy of the payslip.
How do I create an annex for a payslip? (FRA): Access the
Maintain Payroll Payslip Configuration
task.
Add a row and select:
Annex 1
or Annex 2
in the
Payslip Group
column.
The deductions or earnings to display on the annex in the
Payslip Calculations
column.

When you print a payslip, Workday generates a payslip annex.
Can nonpayroll admins terminate a worker and generate a payslip to pay them on the termination day? (USA): Yes. You can decentralize processing when you configure the On Demand Event
business process and add it to the Termination
business process.

Set Up Pay Groups

Steps: Set Up Decentralized Processing for On-Demand Payments (USA)

Preprint Report Designer Payslips in Bulk

Reference: Edit Tenant Setup - Payroll