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Administrator Guide
Last Updated: 2023-06-23
FAQ: Legacy Holiday Pay (UK)

FAQ: Legacy Holiday Pay (UK)

For an enhanced user experience and additional capabilities, Workday recommends that you use the UK Statutory Holiday Pay solution to manage UK workers' holiday pay.
How can I add a worker's holiday pay to Workday from our legacy payroll system?
If you base your holiday pay assessment on pay periods, you must create the historic pay period schedules before loading the worker's history.
  • For an individual worker, access the
    Maintain UK Worker Payroll Absence History Data
     task. Add a row for each separate pay period or applicable payment.
    Security:
    Worker Data: Payroll (Non-Company Specific) - UK
     domain in the UK Payroll functional area.
  • For a mass update of workers' previous holiday pay details, use these web services:
    • Import Payroll Holiday Pay History
    • Get Payroll Holiday Pay History
When you add workers' payroll history, if you select the:
  • Earnings Pay Component Group
     or
    Hours Pay Component Group
    , ensure that they match the same fields on the
    Maintain UK Holiday Pay Settings
     task.
  • Use In Pay Calculations
     check box, Workday adjusts the values in the pay component groups on the
    Maintain UK Holiday Pay Settings
     task.
  • Exclude from Pay Calculations
     check box, Workday overrides any alternative selection in the
    Exclusion Earning
     on the
    Maintain UK Holiday Pay Settings
     task.
How do I configure the start date for calculating holiday pay?
Access the
Maintain UK Holiday Pay Settings
 task and select the
Day to Look Back From
. Example: For a holiday from Monday, June 5 to Friday, June 9, with the pay period starting on Monday 5:
Option
Description
First Day of Holiday (inclusive)
First Day of Pay Period (inclusive)
Workday includes Monday 5 in the assessment period calculation.
First Day of Holiday (minus one day)
First Day of Pay Period (minus one day)
Workday excludes Monday 5 and calculates from Sunday 4.
Specific Day of the Week (inclusive)
If Friday is the specific day, Workday calculates from Friday 2.
How do I join holiday periods together for workers?
Access the
Maintain UK Holiday Pay Settings
 task and select the
Link Holidays Across Non-Working Days
 check box. Workday then considers any holidays that aren't separated by a working day as a continuous holiday period.
Example: You have a worker who only works Monday, Wednesday, and Friday each week. If they take 2 weeks holiday, Workday ignores Tuesday, Thursday, Saturday, and Sunday and counts the 2 weeks as 1 holiday pay period of 6 days.