Example: Legacy Holiday Pay Assessment Based on Pay Periods (UK)

This example illustrates how to use pay periods to calculate holiday pay, and how to identify periods to ignore.

For an enhanced user experience and additional capabilities, Workday recommends that you use the UK Statutory Holiday Pay solution to manage UK workers' holiday pay.

As the payroll administrator, you want to update your holiday pay calculations to use pay periods.

You want to find 3 pay periods that represent a workers' typical monthly pay. You're willing to look back up to a year to find those periods.

Set up basic holiday pay settings, including the day to look back from and the earnings pay component group.

Load period schedules that cover the historic period that your calculations might include.

Load workers' holiday pay history.

Access the

Create Earning

task and create an earning called Holiday Pay Exclusion
.

In the

Worker Eligibility

section, add a row for each of the reasons why you won't include a period in holiday pay calculations. Example: Insufficient hours worked, or absent due to illness.

Security: Set Up: Payroll (Calculations - Payroll Specific)
domain in the Core Payroll functional area

Access the

Maintain UK Holiday Pay Settings

task.

In the

Assessment Period

section, enter a

Look Back a Total Of

Weeks

In the

Use Assessment Based On Pay Periods

section, enter a

Maximum Number to Include

of 3 pay periods.

In the

Exclusion Earning

field, select Holiday Pay Exclusion
.

Security: Set Up: Payroll (Holiday Pay) - UK
domain in the UK Payroll functional area.

When you run payroll, Workday identifies any workers on approved holiday during the payroll period and calculates their holiday pay.