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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Legacy Holiday Pay (UK)

Steps: Set Up Legacy Holiday Pay (UK)

Create time off types.
You can set up Workday to calculate payments for workers with absences that qualify for supplemental holiday pay.
For an enhanced user experience and additional capabilities, Workday recommends that you use the UK Statutory Holiday Pay solution to manage UK workers' holiday pay.
We recommend that you work with Workday Professional Services, or your consultant, to set up your holiday pay processing.
  1. Access the
    Maintain Payroll Country Time Off Payment Types
     task.
    On the
    Holiday
     tab, add a row for each
    Time Off Type
     associated with holiday pay.
    Security:
    Set Up: Payroll (Holiday Pay) - UK
     domain in the UK Payroll functional area.
  2. Set up earnings for holiday pay.
  3. Create an earnings pay component group and add the earnings.
  4. Access the
    Maintain UK Holiday Pay Settings
     task.
    Add the
    Earnings Pay Component Group
    .
    Security:
    Set Up: Payroll (Holiday Pay) - UK
     domain in the UK Payroll functional area.
  5. (Optional) To use hours worked in your calculations, add an
    Hours Pay Component Group
    .
  6. (Optional) If you assess holiday pay based on pay periods, you can:
    • Consider any supported retro payments in the pay periods when they were earned, not the periods when they were paid.
    • Select the
      Exclusion Earning
       that identifies any pay periods to ignore in the calculations. Because Workday treats the earning as a flag, to exclude a pay period from holiday pay calculations ensure that this earning resolves to 1.
    • Select earnings that indicate which historic recurring payments to include in holiday pay calculations.
    Workday recommends that you only use
    Recurring Payment Earnings
     when the worker no longer receives a recurring payment but you still want to include it.
    (Optional) If you select to
    Calculate Eligible Time Off On Termination
    , work with your business process administrator to amend the
    Termination
     business process to add the
    Adjust Time Off Balances
     service.
    To assess based on pay periods, select
    First Day of Pay Period (minus one day)
     as the
    Day to Look Back From
    .
If the worker took eligible time off in the processed pay period, Workday calculates and pays holiday pay when you run payroll.