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Administrator Guide
Last Updated: 2023-06-23
Create Company Vehicles (UK)

Create Company Vehicles (UK)

  • Configure vehicle makes and models.
  • Security:
    Set Up: Payroll (Company Vehicle) - UK
     domain in the UK Payroll functional area.
To be able to calculate the cash equivalent of a car, or a car and fuel, in a Real Time Information Full Payment Submission (RTI FPS), you must provide specific details such as the overall value and emissions data.
Workday enables you to record details for cars, motorcycles, and vans. However, RTI only includes cars you assign to workers when you agree with HMRC to report company cars as a benefit through payroll.
  1. Access the
    Create Company Vehicle
     task.
  2. As you complete the task, consider:
    Option Description
    Country of Registration
    Workday only processes UK company car data.
    Vehicle ID
    To ensure a continuous record for audit purposes, enter a unique ID that you can't change or transfer, such as the Vehicle Identification Number (VIN) or chassis number.
    Date Vehicle Terminated
    Date that you remove the vehicle from your fleet, such as at the end of the lease.
    Vehicle Type
    The RTI FPS submission only reports on
    Car
    .
    Zero Emissions Mileage
    Enter the number of miles the vehicle can travel in electric mode without recharging the battery.
    No Approved CO2 Emissions
    Select this check box when HMRC doesn't hold CO2 data for the vehicle, such as when the vehicle is:
    • Imported from outside the European Union.
    • Rare or a one-off model.
    • Registered in the UK before 1998.
    Engine Capacity
    Use cubic centimeters. Example: For a 3-liter engine, enter
    3000
    .
    When you select
    No Approved CO2 Emissions
    , Workday uses the engine capacity when calculating the cash equivalent of the car.
    Accessories Price (including VAT)
    Only record accessories with a list price of 100 GBP or more (including VAT) that your company added to the vehicle after making it available to a worker.