Steps: Set Up Statutory Sick Pay (UK)
You can determine Periods of Incapacity for Work (PIW) and calculate payments for eligible workers with absences that qualify for Statutory Sick Pay (SSP).
Unlike other types of statutory pay in Workday, you can associate both leaves and time offs with SSP.
Workday creates 1 PIW for:
- Consecutive leaves or time offs with no days in between, except for nonworking days.
- Overlapping periods of sickness.
To qualify for SSP, workers must meet the main regulatory criteria. You can view the eligibility requirements on the
View Earning
report for the GBR SSP [GBR]
earning.- Workday uses the start and end dates of SSP qualifying time offs and leaves to determine the PIWs. Ensure that the absence for sickness has the correct dates, and that it covers each working and nonworking day the worker is off sick from work.
- (Optional) Offset Statutory Sick Pay for a Worker (UK).You can offset a worker's Statutory Sick Pay (SSP) against any company, contractual, or occupational sick pay that you provide.
- (Optional) Create Statutory Leave Types for UK Payroll (UK).If you use leaves of absence for long-term sickness, in addition to time offs for short-term sickness, create a statutory leave type for Statutory Sick Pay.
- (Optional) Create an SSP Work Schedule Calendar (UK).When you don’t create an SSP work schedule calendar, Workday uses a 7-day work week to calculate the PIW.For workers on cross-day shifts, Workday recommends using work schedule calendars to ensure that SSP calculates correctly.
- You can use different SSP calendars to cover different working patterns.
You can place a worker on leave or enter the time off that corresponds to SSP.
To view the details of:
- A PIW for a worker, access theView UK SSP Absences for Workerreport. Security:Reports: Payroll (SSP) – UKdomain in the UK Payroll functional area.
- Workers who have reached 21 weeks SSP, access theView UK Payroll SSP History for Group of Workersreport. Security:Reports: Payroll SSP History (View Data) – UKdomain in the UK Payroll functional area.
- An individual worker's SSP information, access theView UK Payroll SSP Historyreport. Security:Reports: Payroll SSP History (View Data) – UKdomain in the UK Payroll functional area.