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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Company Vehicles (UK)

Steps: Set Up Company Vehicles (UK)

Review setup considerations for company vehicles.
You can record details about vehicles that your company provides for UK workers.
When your company has an agreement with HMRC to include company cars as benefits in payroll, you can send workers' car information with your regular Real Time Information Full Payment Submission (RTI FPS).
  1. Access the
    Maintain Vehicle Makes
     task.
    Security:
    Set Up: Payroll (Company Vehicle) - UK
     domain in the UK Payroll functional area.
  2. Access the
    Maintain Vehicle Models
     task.
    Security:
    Set Up: Payroll (Company Vehicle) - UK
     domain in the UK Payroll functional area.
  4. Access the
    Create Company Vehicle Assignment
     task.
    Vehicle Unavailability
     can affect a worker's deductions. Example: When a company car is unavailable for a consecutive 30 days or more, HMRC disregards it as a benefit.
    When you add a new row on these grids, enter the cumulative total for each row in GBP:
    • Capital Contributions
    • Payments Made Toward Private Use
    Security:
    Worker Data: Payroll (Company Vehicle) - UK
     domain in the UK Payroll functional area.
  5. (Optional) When your company has an agreement with HMRC, access the
    Edit UK Employer Reference Details
     task.
    Enter the start of the tax year as the
    HMRC Company Car Payroll Benefit Effective Date
    .
    Security:
    Set Up: Payroll UK
     domain in the UK Payroll functional area.
Workday displays details of cars and their associated costs on the
View UK RTI FPS Worker Company Car Data
 report.