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Administrator Guide
Last Updated: 2023-06-23
Set Up Public Transportation Commuting Allowances (FRA)

Set Up Public Transportation Commuting Allowances (FRA)

Set up your run category to process pay component groups containing Workday statutory calculations.
You can use Workday-delivered earnings to reimburse workers for 50% of their transportation costs, based on current public transportation subscription rates.
Workday provides earnings that you can use to reimburse workers for these public transportation cards:
  • Public transportation cards in the Paris region.
  • Transportation cards outside the Paris region.
  • Student and schooling cards.
When determining the reimbursement percentage for transportation card refunds, Workday always uses the calculated full-time equivalent (FTE).
  1. Access the
    Edit Deduction
     task for deductions with related calculations for absences.
    Security:
    Set Up: Payroll (Calculations - Payroll Specific)
     domain in the Core Payroll functional area.
    In the
    Related Calculations
     grid, select
    FRA Absence Days Impacting Public Transportation Refund [FRA]
     from the
    Groups
     prompt for any related calculations that represent absence days.
    When determining worker eligibility for a transportation card refund, Workday considers the worker's schedule minus any:
    • Holidays from the worker's holiday calendar.
    • Absences included in the
      FRA Absence Days Impacting Public Transportation Refund [FRA]
       pay component group.
    When a worker is absent for an entire month, Workday excludes the worker from refunds for:
    • Public transportation card refunds for the Paris area.
    • Other public transportation card refunds.
  2. Access the
    Add Payroll Input by Worker
     task.
    Security:
    Worker Data: Payroll (Payroll Input)
     domain in the Core Payroll functional area.
  3. In the
    Worker Defaults
     section, consider:
    Option Description
    Start Date
    Enter the first date at which the workers are eligible for reimbursement.
    Pay Component
    Select one of these earnings:
    • Public Transportation Card Refund for Paris Area [FRA]
       for transportation cards in the Paris region or for schooling and student cards.
    • Other Public Transportation Card Refund
      .
  4. In the
    Processing Defaults
     section, select:
    • Ongoing
    • Override
    • Regular Run Category
  5. In the
    Input
     grid, add a row and enter values for these
    Input Details
     types:
    Type
    Description
    Public Transportation Card Frequency
    Define the frequency of the purchase. For Paris area or other regions, enter:
    • 1 for yearly.
    • 2 for monthly.
    • 3 for weekly.
    • 4 for annual student and schooling cards.
    Paris Public Transportation Card Zone Details
    For public transportation cards in the Paris region only. Enter:
    • 1 for zones 2-3.
    • 2 for zones 3-4.
    • 3 for zones 4-5.
    • 4 for all zones.
    Workday automatically calculates the cost of all-zone student and schooling cards.
    Public Transportation Card Subscription Fees
    Only applies to public transportation cards for outside the Paris region.
    Enter total fees. Example: Enter monthly fees for a monthly subscription, weekly fees for a weekly subscription.
    Other/Paris Public Transportation Card Number of Weekly Tickets
    Used to calculate the cost for an entire pay period for cardholders who purchase weekly tickets. If you don't enter a value, Workday calculates the cost for 1 ticket. Enter the number of weekly tickets purchased in the pay period.
Run a pay calculation to calculate reimbursement amounts for workers.