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Administrator Guide
Last Updated: 2025-05-30
Set Up Mileage-Based Commuting Allowances (FRA)

Set Up Mileage-Based Commuting Allowances (FRA)

  • Set up your run category to process pay component groups containing Workday statutory calculations. See Steps: Set Up Pay Run Categories.
  • Security:
    Worker Data: Payroll (Payroll Input)
     domain in the Core Payroll functional area.
You can use Workday-delivered earnings to calculate mileage allowances based on limits defined by French authorities. Workday calculates monthly mileage allowances based on estimated mileage. Workday creates an adjustment based on actual mileage at year-end or at the worker's termination.
When a worker changes vehicle during the year, you have to create a new pay input for Workday to calculate a year-end adjustment.
  1. Access the
    Add Payroll Input by Worker
     task.
  2. As you complete the
    Worker Defaults
     section, consider:
    Option Description
    Start Date
    Enter the date when workers become eligible for reimbursement.
    End Date
    When a worker changes vehicle during the year, enter a date for the ongoing mileage allowance pay input. You can then create a new pay input for the new vehicle.
    Pay Component
    Select
    Mileage Allowance [FRA]
    .
  3. In the
    Processing Defaults
     section, select:
    • Ongoing
    • Override
    • Regular Run Category
    Then click
    OK
    .
  4. On the
    Input
     grid, add rows and enter values for these
    Input Details
     types:
    Type
    Value
    Mileage Allowance Monthly Limit
    Enter the mileage allowance calculation cap for workers who drive business vehicles for personal use.
    Mileage Allowance Tax Rating
    Enter the chevaux fiscaux (CV) for the vehicle.
    Mileage Allowance Type of Vehicle
    Enter:
    • 1
       for a car.
    • 2
       for a two-wheeler.
    • 3
       for a motorcycle.
    Mileage Allowance Vehicle Usage
    Enter
    2
     when the worker drives the business vehicle for personal use. When you don't enter a value, Workday classes the vehicle as for professional use.
    Yearly Actual Mileage
    Enter the actual mileage traveled in kilometers at year-end or the worker's termination.
    Yearly Estimated Mileage
    Enter a value in kilometers.
  5. (Optional) Create a separate pay input for workers who change vehicle during the year.
Run a payroll calculation to calculate the mileage allowance for each worker.