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Administrator Guide
Last Updated: 2025-08-22
Steps: Process Payroll Commitment Accounting (CAN, USA)

Steps: Process Payroll Commitment Accounting (CAN, USA)

Payroll commitment accounting enables you to track and control payroll costs for filled and unfilled positions.
Workday Payroll enables you to:
  • Initiate payroll commitments for filled and unfilled jobs in the fiscal year. It includes position management staffing and filled jobs in job management staffing.
  • Liquidate and create actuals for payroll and fringe benefits.
You can make adjustments throughout the fiscal year based on events such as compensation and costing allocation changes.
If you implement Workday Payroll in the middle of the fiscal year and upload payroll data for the first part of the year, you must liquidate payroll commitments for the uploaded period before using payroll accounting.
  1. Access the
    Create Fringe Benefit Commitment Rule
     task to define percentage brackets for the fringe benefit portion of payroll commitments using fringe benefit commitment rules.
    You can:
    • Create a rule based on job family and cost center.
    • Resolve fringe benefit commitment rules for filled (obligations) and unfilled (commitments) positions.
    • Apply the commitment rules to multiple company and year combinations.
  2. Enable the earning frequency override so you can adjust payroll commitment accounting to align with the payroll actual calculations.
  3. Configure rules for payroll commitments and fringe benefit commitments. You can define fringe benefit percentages for earnings.
  4. Initiate payroll commitments with the
    Create Initial Payroll Commitments
     business process.
  5. Add and open a new base fiscal year. Create multiyear commitments and configure fiscal year proration options.
  6. (Optional) Access the
    View Payroll Commitment Rule
     report to copy the payroll commitment rule for the current fiscal year and modify it for the following year.
    From the related actions menu of the commitment rule, select
    Payroll Commitment Rule
    Copy
    .
    Security:
    Set Up: Position Commitment Accounting
     domain in the Core Payroll functional area.
  7. Access the
    Run Pay Calculation
     task.
    Liquidate payroll and fringe benefits and calculate payroll and fringe benefit actuals.
    Security:
    Process: Run Batch Calculations (Pay Calculation)
     domain in the Core Payroll functional area.
Use the
View Company Payroll Commitment Options
 report to close payroll commitments for the fiscal year. Workday liquidates commitments for use in future fiscal years, and you can no longer make further commitment adjustments for the year.