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Administrator Guide
Last Updated: 2025-06-13
Enable Earning Frequency Override (CAN, USA)

Enable Earning Frequency Override (CAN, USA)

  • Security:
    Set Up: Compensation General
     domain in the Core Compensation functional area.
  • Security:
    Set Up: Payroll (Calculations - Payroll Specific)
     domain in the Core Payroll functional area.
  • Security:
    Set Up: Tenant Setup - Payroll
     domain in the System functional area
An earning frequency override enables you to align payroll commitments with payroll actuals when you’ve based your budgeted amounts on an annualization factor that isn’t equal to your scheduled pay periods. For example, you might base your budget on a factor of 26.1 while your institution has 26 pay periods. This can help you comply with state or union regulations.
Workday applies the override frequency value to calculate commitments when:
  • The earning frequency override value is different than the position pay period frequency value.
  • The pay group on the frequency type uses the same earning as the override frequency type.
  1. (Optional) Review your payroll configuration to determine whether commitments that drive the earning need to follow the same rules as payroll.
    1. Access the
      Maintain Frequencies
       task and review the commitment frequency.
    2. Access the
      Edit Earning
       task and review the earning.
  2. Access the
    Maintain Payroll Accounting Options
     task.
  3. From the
    Commitments
     section, select the
    Use Earning Frequency Override
     check box.
  4. Access the
    Edit Earning
     task.
  5. Select
    Override Frequency
     in the
    Calculation Details
     section and select the frequency.
An institution employs a worker at a base annual salary of 50,000. The institution budgets for and pays the employee's salary based on an annualization factor of 26.1, but payroll commitments calculates their pay based on a factor of 26:
  • Budgeted Amount: 1915.71 per pay period * 26.1 = 50,000.31
  • Commitments Processed: 1923.08 per pay period * 26 = 50,000.08
Budget-to-actuals reporting will be incorrect, showing an over-committed amount of 189.02 annually. Creating a bi-weekly earning override frequency for the worker's salary will align the commitments amount with the budgeted amount.