Concept: Position Control
Service organizations can have specific human resource, payroll, and financial management needs due to their financial, legal, and regulatory obligations. While they share some transaction and reporting needs, Workday takes into account that different entities have different reporting and levels of management oversight needs. Additionally, some activities and assets require legal and accounting segregation. Businesses can use Workday to better manage staff payroll and expenses.
Workday's position control functionality enables you to create and staff new positions if they're part of an authorized headcount and staffing framework. The full use of position control requires a subscription to Workday Human Capital Management and Payroll. A subscription to Workday Financial Management isn’t required. Job requisition is a key human resources feature and enables you to manage the full process from approval to filling vacant positions. A position profile compiles information about a single position and makes it easy to view and manage its:
- Budget.
- Fill activity.
- Accounting for planned and actual costs.
Your payroll commitments and obligations calculations at the start of the fiscal year provide a snapshot across your entire company. However, since you continue to have transactions throughout the year which impact your projected payroll, Workday also calculates your payroll commitments and obligations throughout the year to provide accurate real-time budget check.
Position control extends Workday core financial, human resources, and payroll functionality. Its features include:
- Position budgets, which provide position budgeting, position control, and encumbrance.
- Payroll commitments, which uses Human Capital Management and Financial Management to track and control payroll costs.
- Commitment accounting, which contains journal entries that post to your commitment, obligation, and actuals ledgers for transactions that involve positions.
Position budget and commitment accounting are only available for employees in supervisory organizations that use the position management staffing model.
You can use position budgets without commitment accounting and payroll commitments. Similarly, you can use commitment accounting and payroll commitments without position budgets.