Example: Calculate Hours Not Worked

This example illustrates how to create a calculation to track hours not worked for these payroll countries:

USA

Canada

Global Modern Services wants to identify hours not worked in order to calculate the impact of time off and holidays on salaried workers' pay.

When calculating hours not worked due to time off or holidays, you need to:

Convert time off into hours, based on a full work day for full-time workers.

Consider subperiods and proration.

Create an Annual Vacation
time off plan in days. Workday Absence Management will then automatically create 3 absence component related calculations, including Annual Vacation - Time Off Paid
.

Set up worker holiday calendars.

Security:

Set Up: Calculations - Generic
in the Core Payroll functional area.

Set Up: Time Off (Calculations - Generic)
in the Time Off and Leave functional area.

Access the

Create Arithmetic Calculation

task.

Create a calculation named Annual Vacation Time Off Paid in Hours
with these settings:

Option	Value	Description
1st Operand	Annual Vacation - Time Off Paid	Workday creates this absence component related calculation when you create the Annual Vacation time off plan in days.
Operator	Multiply
2nd Operand	8

Access the

Create Aggregate Calculation

task.

Create a calculation named Hours Not Worked
with these settings:

Option	Value
Category	Payroll
Function	Sum
Operand	Annual Vacation Time Off Paid in Hours Worker: Holiday Hours (from Holiday Calendar) for Worker during Sub-Period

For Payroll for Canada, the UK, and the U.S., use the Hours Not Worked
calculation to:

Reduce worker salaries for time off and holidays.

Create a related calculation that tracks hours worked.

For Payroll for France, use the Hours Not Worked
calculation to reduce worker salaries for time off and holidays.

Create Holiday Calendars

Create Time Off Types