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Administrator Guide
Last Updated: 2024-11-15
Create Holiday Calendars

Create Holiday Calendars

  • Create calendar rules so that you can assign the holiday schedule to workers.
  • Security:
    Set Up: Calendar
     domain in the System functional area.
Create a calendar that lists holidays. When you use holiday calendars with:
  • Time Tracking, they affect the dates that are considered holidays on a worker's time entry calendar. Holiday calendars also affect the results of Time Tracking report fields that are based on holidays.
  • Absence Management, they affect the dates that are considered holidays when workers are requesting and viewing absence on calendars that display time off and leave. Holiday calendars also affect the results of Absence report fields that are based on holidays.
  • Student, they affect the total weeks of instruction, which Workday uses in multiple financial aid calculations. Holidays also affect the number of break days, which Workday uses when calculating Return of Title IV funds.
If you use an Enterprise Interface Builder (EIB) integration to upload data for an existing holiday calendar, include calendar rules in the EIB. Otherwise, Workday removes the calendar rules on the existing holiday calendar.
  1. Access the
    Create Holiday Calendar
     task.
  2. (Optional) Select a
    Country / Country Region
    .
    The
    Country / Country Region
     prompt enables you to:
    • Filter calendar rules based on workers' location.
    • Assign a location-based eligibility rule.
    For workers with multiple positions, the filter looks at the worker’s location for the primary position.
  3. (Optional) Select a
    Calendar Rule
     to assign the calendar to workers.
    Use the
    Country / Country Region
     prompt to assign a location-based eligibility rule instead of adding a location-based calendar rule.
    For workers assigned multiple calendars, events that occur on the same date cause workers to receive the sum of the time from the events. Example: If 2 calendars are assigned to a worker and an event occurs on both calendars on the same date, the worker receives the sum of both events.
  • Add holidays to the calendar.
  • Access the
    View Worker Calendars
     report to see a worker's assigned holiday and work schedule calendars.
  • Access the
    View Worker's Time Eligibility
     report to verify if the worker is required to work the day before or after a holiday, or both days.