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Administrator Guide
Last Updated: 2024-02-09
Create Time Off Types

Create Time Off Types

Security:
Set Up: Time Off (General)
 domain in Time Off and Leave functional area.
Time off types name the time offs that users can select in prompts when they enter or review time off requests. You can associate a time off type with more than a single time off. Example: You might define a time off type called
Vacation
 and associate it with 2 time offs:
Vacation Full-Time
 and
Vacation Part-Time
.
Vacation
 is the name that all workers see.
If you use the same time off type with more than a single time off:
  • Select only time offs that are associated with time off plans that use the same unit of time (hours or days).
  • Ensure that workers are eligible for only a single time off at a time. This practice prevents workers from making duplicate requests against a time off plan. Otherwise, they can accidentally double the request against the time off plan balance.
You can also create a single time off with different eligibility or accrual rules for each set of workers. Example: In a time off called Vacation, full-time workers accrue 10 days of vacation while part-time workers accrue 5 days of vacation.
  1. Access the
    Maintain Time Off Types
     task.
  2. (Optional) Enter a
    Time Off Type ID
     for web services.
    Web service API and EIB uploads use this ID. If you leave this field empty, Workday automatically assigns a value.
  3. Enter a
    Name
    .
Create a time off that uses the time off type. See Steps: Set Up Time Offs.
If you use the same time off type with more than 1 time off, ensure that workers are eligible for only 1 time off at a time. This prevents workers from requesting more than 1 time off with the same name and reducing their time off plan balance twice.