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Administrator Guide
Last Updated: 2025-05-30
Example: Create an Earning for Multiple Time Offs

Example: Create an Earning for Multiple Time Offs

This example illustrates how to create an earning for multiple time offs for these payroll countries:
  • USA
  • Canada
  • UK
Global Modern Services wants their earnings to calculate paid time off for the combined value of multiple time offs that are paid based on compensation rate. Sheila, the payroll administrator, creates an earning for all time offs paid at an hourly rate.
This example is relevant to organizations with employees in the U.S. and Canada for Payroll for Canada and the U.S. that share a vacation policy.
Set up base pay earnings to subtract paid time off from regular wages. Alternatively, you can subtract paid time off directly from Gross or Net pay accumulations.
Security:
Set Up: Payroll (Calculations - Payroll Specific)
 domain in the Core Payroll functional area.
  1. Create the aggregate calculation:
    1. Access the
      Create Aggregate Calculation
       task.
    2. Complete these fields:
      Field
      Value
      Category
      Payroll
      Function
      Sum
      Operand
      Select
      PTO - Vacation - Time Off Paid
       and
      PTO - Sick Pay - Time Off Paid
      . These absence component related calculations pull paid time off hours or days into the earning calculation.
      PTO - Vacation Paid
       and
      PTO - Sick Pay
       are the time off definitions in Workday Absence Management.
  2. Create the earning:
    1. Access the
      Create Earning
       task.
    2. Name the earning: All Time Off - Paid.
    3. In the
      Criteria
       section of the
      Effective Dated
       tab, create an eligibility rule to prevent the earning from resolving when the employee has no paid time off.
      In the
      Worker Eligibility
       field, select
      Create
      Create Value Comparison Calculation
      , and select
      Payroll
       as the
      Category
      . Add a row and enter these values:
      Field
      Value
      1st Operand
      Select the aggregate calculation you defined earlier.
      Operator
      not equal to
      2nd Operand
      0
       (zero)
  3. Define the earning calculation in the
    Calculation Details
     section of the
    Effective Dated
     tab:
    1. Select
      Time Off Paid (Units) * Rate
       in the
      Calculation
       field.
    2. Insert 2 rows in the
      Related Calculation
       section and complete these fields:
      Related Calculation
      Override Calculation
      Time Off Paid (Units)
      Select the aggregate calculation you defined earlier.
      Rate
      Compensation: Compensation Element Value (using PC Frequency Override)
  4. Select a
    Compensation Element
    , such as
    Base Pay
    .