FAQ: Time Requests

No. Time requests are different from reported time. Although time requests include time calculation tags, they aren't counted towards worked time. Workers need to enter time in line with the time they've requested in order to be paid.

Workday doesn't recommend using business process validations for time requests. Business process validations can't be surfaced when the user enters a time request from the

Time Requests

or

My Team’s Time Request

reports. Business process validations that are triggered will show in My Tasks for the user.

With this release, we support multiple day in/out requests. This allows users to easily create multiple time requests from one submission if they know they need to request the same time for multiple consecutive days.

Workers can view time requests on the classic calendar. If their time entry calendar is configured to show only the period calendar, they can view their time requests on the

My Time Requests

report. See Set Up Time Entry Calendars.

The Allowed Days after Current Date validation is used to restrict the number of the days into the future for which the user can enter time requests. If you enter a value of

0

, users can only create time requests for today. Because time requests use calendar date, time requests that cross midnight are considered as next-day requests.

The time calculation tag on the time request is used to match the time request to the worked time when it is reported. You can track the variances in time requested and time reported for planning purposes. Once a time request is matched to a time block, the

Calculated

columns on the

Time Requests

and

My Team’s Time Requests

reports will display those details. You can also use the Requested and Worked Time Pairing business object to report on time requests and compare them to time worked.

The

My Team’s Time Requests

report is a manager report that allows managers to view the time requests for all of their direct reports. If another user needs to see the time requests, Workday recommends creating a custom report.

The

Calculated

columns are blank because either:

There isn’t a time block that matches the time request. View the
Matching Time Requests to Time Blocks
section in Concept: Time Requests.
The time request isn't approved. Matching only occurs for time requests are in an Approved state.

Although time requests have time calculation tags, they aren't counted in weekly totals since time requests aren't the worker’s time that's passed to payroll.