Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2024-04-05
Example: Calculate Minimum Rest Time

Example: Calculate Minimum Rest Time

This example illustrates how to configure Workday Time Tracking to accommodate minimum-rest laws. This example uses a predictive scheduling configuration and a minimum-rest-time calculation.
At your company in Oregon, state law defines a 10-hour rest period for workers between shifts. When a worker must work before the 10-hour rest period is over, they receive premium pay for the hours worked within the rest period. You also want to ensure that any hours worked during the 3-hour grace period don’t qualify for the minimum-rest premium.
Ali works these hours:
In/Out
Time
In
1:00 PM
Out
3:00 PM
In
5:00 PM
Out
10:00 PM
You want to ensure that you pay Ali the minimum-rest premium for hours worked from the end of the grace period to the end of the minimum-rest period.
  • Create a Time Calculation Group named Oregon Calculations. See Create Time Calculation Groups.
  • Security:
    Set Up: Time Calculations
     domain in the Time Tracking Calculations functional area.
  1. Access the
    Create Predictive Scheduling Configuration
     task.
  2. Enter these values:
    Option Description
    Name
    Oregon
    Allowed Out Types
    Out
    Minimum Rest Hours after Last Out (up to 48)
    10
  3. Click
    OK
     and
    Done
    .
  4. Create a minimum rest calculation using the predictive scheduling configuration that you created. The time calculation tags hours worked during the minimum rest threshold with the
    Minimum Rest
     time calculation tag.
    1. Access the
      Create Time Calculation
       task.
    2. In the
      Name
       field, enter
      Oregon Minimum Rest
      .
    3. From the
      Calculation Type
       prompt, select
      Minimum Rest Calculation
      .
    4. Click
      OK
      .
    5. In the
      General Options
       tab, specify the
      Criteria
      :
      Field
      Value
      Predictive Scheduling Configuration
      Oregon
      Minimum Rest Grace Period after Last Out
      3
    6. Specify the
      Results
      :
      Field
      Value
      Add Tags
      Create a
      Minimum Rest Premium
       time calculation tag.
      Remove Tags
      Regular
    7. In the
      Groups
       tab, add a row to the grid with these values:
      Field
      Value
      Time Calculation Group
      Oregon Calculations
      Effective Date
      Current Snapshot
    8. Click
      OK
      .
  5. Access the
    Maintain Time Calculation Priorities
     task to assign this calculation priority 010.
  6. Click
    OK
     and
    Done
    .
Ali’s second check-in, at 5:00 PM, is during the minimum-rest grace period. On Ali's 5:00-10:00 PM time block, Workday tags only the hours from the end of the grace period to the end of the rest threshold with the
Minimum Rest Premium
 calculation tag:
Worked Time
Tags
1:00-3:00 PM
Regular
5:00-6:00 PM
Regular
6:00-10:00 PM
Minimum Rest Premium