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Administrator Guide
Last Updated: 2024-11-01
Assign Time Calculation Priorities

Assign Time Calculation Priorities

  • Define time calculations.
  • Security:
    Set Up: Time Calculations
     domain in the Time Tracking Calculations functional area.
Assigning a priority on a time calculation allows Workday to perform a series of calculations on a worker's time. A calculation can use the results from another calculation to support complex time tracking policies.
When you assign a priority to each time calculation, you specify the order of execution when a worker is subject to multiple time calculations. Without a priority, or with multiple calculations that have the same priority, time calculations can execute in an unexpected order, causing impacts to other areas such as Payroll. Workday recommends configuring time calculations so that workers aren't eligible for multiple time calculations that have the same priority.
In general, perform:
  • Calculations that produce results for other calculations before the calculations that need them.
  • Double time calculations before overtime calculations.
  • Daily overtime calculations before weekly overtime calculations.
You must perform monthly overtime calculations last. Other calculations can't reference monthly overtime calculation tags.
  1. Access the
    Maintain Time Calculation Priorities
     task.
  2. In the
    Priority
     column, enter an alphanumeric value, such as
    ABC10
    , to represent the order in which to execute the time calculation.
    Time calculations are executed in alphanumeric order, with numerics having a higher priority. Example: A priority of 50 has a higher priority than A50.
    When a worker is eligible for more than 1 time calculation that have the same priority, those time calculations can execute in an unexpected order.
    Tips for assigning priorities:
    • Leave gaps between priorities so that you can more easily change priorities, if necessary.
    • If using numeric characters, use the same number of digits for each priority. Example: 110, 120, 130.
    • Consider using separate ranges for time calculations that apply to different groups of employees, such as workers in different countries.
      Example:
      • USA1000 - USA2000 for the U.S.
      • FRA2001 - FRA3000 for France
  3. Click
    OK
     and confirm that the priorities are in the order you expect.
  4. Review the
    View Worker's Time Eligibility
     report to validate your changes for a particular worker.
When Workday performs calculations, it executes the calculations according to the priorities you set. Workday also displays the priority when you view or edit a time calculation.
Employees receive overtime when they work over 8 hours in a day or over 40 hours in a week. To apply these rules, define 2 overtime calculations that apply to time blocks with the
Regular
 time calculation tag:
Calculation Rule
Priority
Daily Hours > 8
10
Weekly Hours > 40
 (excludes hours greater than 8 in a day)
20
Sam enters 10 hours of worked time on Monday through Saturday. Workday first applies the daily overtime calculation, and creates 2 calculated time blocks for each day worked:
  • 8 hours tagged
    Regular.
  • 2 hours tagged
    Overtime.
It then applies the weekly overtime calculation to see if Sam's regular hours exceed the 40-hour threshold, starting from the end of the week. Workday tags the 8 hours of
Regular
 time for Saturday as
Overtime
.