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Administrator Guide
Last Updated: 2026-06-12
Create Time Calculation Groups

Create Time Calculation Groups

Create time calculation groups to specify worker eligibility criteria for time calculations. Typically, eligibility for time calculation groups is based on location or union organization. Workers can qualify for multiple time calculation groups. Workday checks to see that the worker meets the eligibility rules on the last day of the week on the time entry calendar (or the worker's termination date if earlier).
  1. Access the
    Create Time Calculation Group
     task.
  2. (Optional) To base the time calculation group on position instead of worker, select the
    Position Based
     check box.
    Once you save a time calculation group as worker-based or position-based, you can’t change its base. Calculations can belong to both worker-based and position-based time calculation groups. Therefore, workers can be eligible for both worker-based and position-based time calculations. Calculations in worker-based groups run on all time blocks for a worker. Calculations in position-based groups run only on time blocks for select positions.
    Workers shouldn't be eligible for the same time calculation from both a worker-based and a position-based time calculation group. If they are, Workday runs the calculation on all their time blocks. Use the
    Run Time Configuration Analyzer Tool
     task to check for overlapping eligibility.
  3. Create a snapshot that is active as of a particular date.
    Select the effective date from the
    Effective Date
     prompt.
  4. Select the time calculations to include in the group from the
    Time Calculations
     prompt.
  5. Specify who is eligible for the time calculations from the
    Worker Eligibility
     prompt.
    Select one or more time tracking eligibility rules. Workers must meet the criteria for all eligibility rules you select when they report time.
    Eligibility is based on the worker's primary job unless you define rules that reference all jobs instead.
  6. (Optional) From the
    Country / Country Region
     prompt, select countries or country regions that the time calculation group applies to. Selecting a value in this field improves performance for Time Tracking transactions that check time calculation groups.
  7. (Optional) From the
    Collective Agreement
     prompt, select the collective agreements that you want to associate with the time calculation group.
Create a time calculation group for union workers. Select all time calculations that are valid for union members and specify that union membership is a requirement for eligibility.
  • You can create additional calculation group snapshots by clicking
    Add +
    .
  • Review the
    View Worker's Time Eligibility
    report to validate your changes for a particular worker.