Example: Daily Evaluation of Worker Eligibility for Time Calculations
This example illustrates different scenarios on how daily evaluation of worker eligibility for time calculations supports midweek changes in worker eligibility.
Your company has the following time calculation eligibility set up for non-exempt and exempt workers, taking into account when non-exempt workers work overtime:
The Daily Overtime calculation is configured to:
- Create a new time block for daily hours over 8.
- Replace the default Regular calculation tag for the new time block with the Daily Overtime tag.
The Weekly Overtime calculation is configured to:
- Create a new time block for weekly hours over 35.
- Replace the default Regular calculation tag for the new time block with the Weekly Overtime tag.
The day breaker is midnight. When a worker moves from the non-exempt workers to exempt workers time calculation group or the other way around, their eligibility changes and the time calculation snapshots they are eligible for change as well:
Effective Date | Time Calculation Group | Time Calculations |
|---|---|---|
January 1, 1930 | Non-exempt workers |
|
January 1, 1930 | Exempt workers | Paid Holiday |
Example 1 - A worker is eligible for the same calculation snapshots for the entire week.
Tenant-level setting
Run Time Calculation Eligibility Day by Day
is not selected.
Day of the Week | Worked Time / Calculated Time Blocks |
|---|---|
Monday, April 1 | 10 hours worked
|
Tuesday, April 2 | 10 hours worked
|
Wednesday, April 3 | 10 hours worked
|
Thursday, April 4 | 10 hours worked
|
Friday, April 5 | 10 hours worked
|
Saturday, April 6 | |
Sunday, April 7 | |
Totals |
|
The worker receives daily overtime every day and hits the threshold for weekly overtime on Friday, April 5.
Example 2a: A worker at your organization is promoted and moves from non-exempt to exempt status on April 6.
Tenant-level setting
Run Time Calculation Eligibility Day by Day
is selected and daily evaluation starts on April 1.
Day of the Week | Worked Time / Calculated Time Blocks |
|---|---|
Monday, April 1 | 10 hours worked
|
Tuesday, April 2 | 10 hours worked
|
Wednesday, April 3 | 8 hours worked
|
Thursday, April 4 | 8 hours worked
|
Friday, April 5 | 8 hours worked
|
Saturday, April 6
| 8 hours worked
|
Sunday, April 7 | |
Totals |
|
The worker hits the 35 hour weekly overtime threshold before their eligibility changes, the weekly overtime block is applied to Friday.
Example 2b: A worker at your organization is promoted and moves from non-exempt to exempt status on April 5.
Tenant-level setting
Run Time Calculation Eligibility Day by Day
is selected and daily evaluation starts on April 1.
Day of the Week | Worked Time / Calculated Time Blocks |
|---|---|
Monday, April 1 | 10 hours worked
|
Tuesday, April 2 | 10 hours worked
|
Wednesday, April 3 | 6 hours worked
|
Thursday, April 4 | 6 hours worked
|
Friday, April 5
| 6 hours worked
|
Saturday, April 6 | |
Sunday, April 7 | |
Totals |
|
The worker does not hit the 35 hour weekly overtime threshold before their eligibility changes.
Example 3 - A worker at your organization changes roles and moves from exempt to non-exempt status on April 6.
Tenant-level setting
Run Time Calculation Eligibility Day by Day
is selected and daily evaluation starts on April 1.
Day of the Week | Worked Time / Calculated Time Blocks |
|---|---|
Monday, April 1 | 10 hours worked
|
Tuesday, April 2 | 10 hours worked
|
Wednesday, April 3 | 10 hours worked
|
Thursday, April 4 | 10 hours worked
|
Friday, April 5 | |
Saturday, April 6
| 10 hours worked
|
Sunday, April 7 | |
Totals |
|
When the worker gains eligibility to the 35 hourly weekly overtime calculation on Saturday, Workday considers all regular hours in the week and only modifies time blocks for days on which the worker has eligibility to the weekly overtime calculation.