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Administrator Guide
Last Updated: 2024-08-09
Create Minimum Daily Hours Calculations

Create Minimum Daily Hours Calculations

Create minimum daily hours calculations when workers who enter time are guaranteed a minimum number of hours in a day. When a worker enters less than the minimum number of hours, the calculation creates a new calculated time block that makes up the difference.
  1. Access the
    Create Time Calculation
     task.
  2. From the
    Calculation Type
     prompt, select
    Minimum Daily Hours Calculation
    .
  3. In the
    Criteria
     section, enter the minimum number of hours per day as a fixed value, or select a calculated field to use as the minimum.
    When using a calculated field, select from any numeric field on the Worker or Time Day business object.
  4. Select 1 or more calculation tags that identify the time blocks that are subject to the calculation.
    • When you select more than 1 tag in a row, time blocks must have all tags in that row to be included in this calculation.
    • When you select tags in separate rows, time blocks must have all tags specified in at least 1 row to be included in this calculation.
    The calculation only applies when at least one matching time block exists for the day.
  5. In the
    Results
     section, select additional time calculation tags to add to the calculated time blocks.
    By default, Workday always copies calculation tags from the existing time block to the new calculated time block, unless you remove them.
  6. In the
    Time Day Based On
     field select:
    • Calculated Date
       to tag calculated time blocks according to the day breaker option.
    • Shift Date
       to tag calculated time blocks with the shift date according to the
      Group Time Blocks for Shift Based on
       option on the time entry template.
  7. In the
    Groups
     tab, add time calculation group snapshots with the appropriate effective dates to specify which workers are eligible for the calculation.
Workday copies worktags from existing time blocks to the new calculated time blocks that are generated by minimum daily hours calculations.
Workers who are called in to work are guaranteed a minimum of 4 hours of pay for the day. To define a minimum hours calculation that applies this rule:
  1. Create a time entry code that workers use to report the time they're called out. Assign it a default calculation tag of
    Call Out
    .
  2. Access the
    Create Time Calculation
     task.
  3. From the
    Calculation Type
     prompt, select
    Minimum Daily Hours Calculation
    .
  4. Specify the
    Criteria
    :
    Field
    Value
    Minimum Hours
    4
    Time Calculation Tags
    Call Out
  5. In the
    Results
     section, from the
    Add Tags
     prompt, select
    Call Out Guaranteed
    .
Aaron is called in to work on his day off and he enters 3 hours of
Call Out
 time. To meet the 4-hour minimum requirement, Workday generates 2 calculated time blocks
:
  • A 3-hour time block tagged
    Call Out.
  • A 1-hour time block, tagged
    Call Out Guaranteed
    , to make up the difference.
Assign time calculation priorities.