Reference: Calendar Actions

Configuration

The actions workers and managers can access from the

Actions

prompt on the time entry calendar depend on:

Business process security policies.

Time entry template configurations.

Time Entry Actions

These actions enable workers and managers to enter time from the time entry calendar:

Option	Description
Auto-fill from Prior Week	Copy time blocks from one of the 5 preceding weeks into the current week. This option is useful for workers who enter time or project time on a weekly basis and enter similar time from week to week. Workday: Copies project time. Copies details, such as active worktags, override rates, calculation tags, and comments. Doesn't copy time blocks with an inactive time entry code or a code the worker no longer qualifies for. Auto-fill from Prior Week is available for these time entry methods: Enter Time by Type. Enter Time by Type (New!). High volume time entry. Mobile enter time. Time entry calendar.
Auto-fill from Schedule	Copy scheduled hours from a worker's work schedule calendar using the default time entry code. You can specify which days to copy. The default time entry code controls whether Workday autofills schedules as in/out times or hours only. For in/out times, Workday only fills out types of Out (not Meal or Break ). If a worker has multiple jobs, Workday fills the work schedule for the worker's primary job. Conditions for using this option: Workers are logging time in hours, not days. You haven't selected the Enable Time Entry by Project option on the time entry template. Worker schedules exist in one of these forms: A work schedule calendar. A schedule in Workday Scheduling. Data imported from a third-party schedule.
Enter Time by Type	Enable workers to enter hours on different days in a week for the same time entry code or project. See Steps: Set Up Project Time Entry. Enter Time by Type isn't available for time entry codes that use in and out times. Workers can also enter absences in hours and view absences entered in Workday Absence Management. Depending on your configuration, workers can use the Time Type prompt to select: Absence types. Projects. Project plan tasks. Time entry codes.
Enter Time by Type (New!)	Enable workers to quickly search for and enter time by project. Workers can enter time entry codes and view absences reported in Workday Absence Management. Workers can select Copy from Prior Week to copy time type values from the previous week. This method has many advanced features. See Enter Time for Worker Using Enter Time by Type (New!). Enter Time by Type (New!) isn't available for time entry codes that use in and out times.
Enter Time by Week	Enter time for an entire week within a grid for each day. This option is useful for workers who enter time weekly but don't enter project time. It uses the same interface as high volume time entry but is accessible only from the classic view of the time entry calendar.
Quick Add	Add time blocks with the same details for multiple days at once. Example: If you work every day from 09:00 to 12:00 but your afternoon hours vary, Quick Add is a good option for reporting your morning hours all at once. Reported time in Quick Add can be entered in the format of hours or in/out times, depending on the time entry code or absence type. Depending on your configuration, workers can use the Time Type prompt to select: Absence types. Projects. Project plan tasks. Time entry codes.

These conditions apply to

Auto-fill from Prior Week

and

Auto-fill from Schedule

Workers can edit autofilled entries.

Workday:

Clears existing time blocks for the current week, excluding time off entries.

Runs calculations and validations after copying time blocks.

Workday doesn't:

Delete time off entries entered for the current week.

Autofill time off entries.

Autofill locked days where the worker isn't active.

Display the autofill option for a locked work week.

Absence Actions

These actions enable workers and managers to request absences from the calendar:

Action	Description
Manage Absence	You can access the Manage Absence report directly from the time entry calendar. Manage Absence is accessible only if the Request Time Off business process has security groups defined for these initiating actions: Request Time Off for Self , enabling you to manage absence requests. Request Time Off for a Worker , enabling you to manage absence requests on behalf of another worker.
Request Absence Request Absence for a Worker	You can access these tasks directly from the time entry calendar. These tasks are accessible only if the Request Time Off business process has security groups defined for these initiating actions: Request Time Off for Self , enabling you to request time off. Request Time Off for a Worker , enabling you to request time off on behalf of another worker.

Additional Actions

These actions enable workers and managers to clear, request, and review time from the calendar and change the calendar view:

Action	Description
Clear	Clear all time entries for the: Week, in a weekly calendar view. Month, in a monthly calendar view. Period, in the period calendar view. This action also clears time off entries that are entered by selecting a time off type from the Time Type prompt. This action doesn't clear: Unmatched check-in and check-out events. Any time off entries entered using the Manage Absence report or Request Absence task. When you have calculated time off configured, and you enter time off using the Manage Absence report or Request Absence task, only the calculated time off block is cleared. This option is only available when every day in these time periods is unlocked for the user accessing the Clear task: Week, for the weekly calendar view. Month, for the monthly calendar view.
Review Time by Week	A self-service report for users to view their own time worked for an entire week in a single grid.
Review Time	Managers can review and approve worked time for multiple workers.
Run Calculations	Initiate processing of time calculations for the week.
Switch Calendar	Switch from the period calendar to the classic calendar view.
Time Requests	Workers can view time requests and request to work time that requires preapproval.
My Team’s Time Requests	Managers can view their team’s time requests and request time on behalf of workers. To be able to request time for 2 or more workers, select the Enable Mass Time Requests check box in the Time Tracking section of the Edit Tenant Setup - HCM task.