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Administrator Guide
Last Updated: 2025-03-14
Manage Time Clock Events

Manage Time Clock Events

Security: Configure these domains in the Time Tracking functional area:
  • Time Tracking: Edit Time Clock Event Date and Time
  • Worker Data: Add Time Clock Events
  • Worker Data: Delete Time Clock Events
  • Worker Data: Match Clock Events
  • Worker Data: View/Edit Time Clock Events
You can manage time clock events on behalf of a worker by adding, editing, and deleting time clock events using the
Time Clock History
 report. Time is always entered and displayed in the worker's time zone. Managers and administrators can use the
Maintain Invalid Time Clock Events for Workers
 task to correct or ignore invalid time clock events for the manager's direct reports.
  1. Access the
    Time Clock History
     report for the worker.
  2. Select a
    Start Date
    .
    The report displays all time clock events for the week containing the
    Start Date
    .
  3. To manually add a time clock event, click
    Add Clock Event
     and select an
    Event Type
    .
    1. (Optional) Change the
      Date
       and
      Time
       of the time clock event.
    2. Select an
      Event Type
      .
      • For a check-in, select a
        Time Type
        . The available time entry codes are based on the worker's eligibility for time code groups.
      • The available check-out types are based on the worker's time entry template.
      • To perform a transfer, add 2 check-in events in a row. Workday treats the second check-in event as a check-out and creates a time block with the work details of the first check-in event.
      Workday doesn't prevent you from entering time clock events out of sequence. Example: 2 check-out events in a row. This gives you more flexibility when handling exceptional cases. Verify that you're adding the appropriate event type to prevent Workday from matching time clock events in unexpected ways.
  4. To edit or delete a time clock event, click
    Edit
     or
    Delete
    .
    • When you edit a matched time clock event, the associated time block updates with the edited information. Editing the time block doesn't affect the underlying time clock events.
    • If you delete a matched time clock event, Workday deletes the associated time block. The remaining time clock event reverts to an unmatched status.
    • You can also use the
      Time Clock History
       report to edit time clock events loaded through web services from an external time collection system.