Concept: Time Clock Events

Workers can check in and out directly in Workday using:

The
Time
worklet.
Mobile devices. When you select the
Enable Standard Mobile Check-In
check box on the
Edit Tenant Setup - HCM
task, workers can enter time types, worktags, and comments when checking in. They can also specify out reasons when checking out.
The
My Time Clock History
report on desktop to manually add time clock events, if granted the appropriate security. If managers have the appropriate security, they can also use the
Time Clock History
report on desktop to add, edit, or delete time clock events on behalf of workers.

You can use the time clock as the exclusive time entry method for a worker. You can also use it as a supplement to

Enter My Time

task or report. You can restrict workers to checking in or out only at work locations by limiting access to time-clock tasks to certain IP addresses. You can also use geofences to ensure that workers only check in and out on their mobile devices when they're at their work locations.

You can also use these web services to load time clock events from a third-party time collection system:

Unless you configure your tenant to defer the matching process, Workday matches a time clock event as soon as you create it. If you defer matching, new time clock events are

Pending

until they've gone through the matching process. Workday displays pending time clock events on a worker's time entry calendar, but they don't need to be corrected. You can schedule the matching process for all pending time clock events in your tenant using the

Run Time Clock Event Processing

task. You can also match pending time clock events for an individual worker using the

Time Clock History

report.

When matching, Workday attempts to find a matching clock event, such as a check-in event with a check-out event. Workday then links the 2 events together to create a time block, which displays on the worker's time entry calendar. When creating a time block, Workday honors the rounding option of the time entry code and runs time calculations.

Generally, Workday matches a check-in event with a subsequent check-out event. However, in the case of 2 check-in events in a row, Workday treats the second check-in event like a check-out event. Then Workday creates a time block with the work details of the first check-in. This enables workers to check in to another task without having to check out of their current task. You can prevent matching consecutive check-in events by configuring the time entry template.

When Workday can't find a matching time clock event, it leaves the time clock event unmatched until you add another event that can match it. If a pending time clock event fails to match, it becomes an unmatched time clock event, rather than remaining as a pending time clock event.

Unmatched time clock events result from missing check-in or check-out events. Missing events can occur when you import time from third-party clocks or time collection systems. They can also occur when workers check in or out using:

Home page cards.
The mobile app.
The
Time
worklet.

To add missing time clock events:

From the related actions menu for the worker, select
Time and Absence
Add Time Clock Event
.
Import additional time clock events.
On the
Edit and Approve Time
report, add a check-out event to an unmatched check-in by selecting
Autofill Scheduled Out
.
Use the
Time Clock History
or
My Time Clock History
report.

Workday generates time blocks and not matching time clock events when you correct unmatched events on the:

Edit and Approve Time
report by selecting
Edit Time Entry
.
Time entry calendar.

Example: A worker checks in on mobile at 9:00 AM, but they forget to check out at 5:00 PM. Their manager finds the unmatched check-in on the time entry calendar and corrects the unmatched event there. Workday doesn't update the worker's mobile or Home page card with a check-out because the time entry calendar created a time block and not a check-out event.

Workday displays both pending and unmatched time clock events on the time entry calendar in chronological order until they're matched into time blocks. You can correct unmatched time clock events from the time entry calendar, but not pending time clock events. When you correct an unmatched time clock event by adding a corresponding in or out time, Workday creates a time block but not another time clock event.