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Administrator Guide
Last Updated: 2025-12-12
Print Employee Reviews

Print Employee Reviews

  • Configure these applicable business processes and security policies in the Performance Enablement functional area:
    • Start Performance Review
    • Start Development Plan
    • Start Performance Improvement Plan
    • Start Disciplinary Action
  • Security:
    Worker Data: Employee Reviews
     domain in the Performance Enablement functional area.
Print an individual in-progress or completed employee review. Printing produces the employee version of the review unless you hide all sections of the review. If you hide individual sections of the review from the employee, Workday hides them in the printed version either unless you hide all sections. If you hide all sections, managers can print the review showing all sections and employee can't print or view their reviews. You can:
  • Add the
    Employee Review Printout
     step to the
    Employee Review
     business process.
  • Print a review for an individual employee.
  • Mass print employee reviews for multiple organizations.
  • Schedule performance review printing for an organization.
  1. (Optional) Add the Employee Review Printout step to any of these business processes or subprocesses:
    • Start Development Plan
    • Start Disciplinary Action
    • Start Performance Improvement Plan
    • Start Performance Review
  2. (Optional) Print a review for an individual employee.
    1. Access the
      View Printable Employee Review
       report.
      Security:
      Worker Data: Employee Reviews
       domain in the Performance Enablement functional area.
    2. Select an employee review.
    3. Click the Print icon.
  3. (Optional) Mass print employee reviews for multiple organizations.
    1. Access the
      Print Employee Reviews for Organization
       task.
      Security:
      Worker Data: Employee Reviews
       domain in the Performance Enablement functional area.
    2. On the
      Organizations
       prompt, select the organizations for which you want to print reviews. You can select multiple organizations.
    3. Select a review template.
    4. Click
      OK
      .
      You can access the
      Process Monitor
       report to view the running background process.
  4. (Optional) Schedule performance review printing for an organization.
    1. Access the
      Schedule Print for Employee Reviews
       task.
      Security:
      Process: Employee Reviews
       domain in the Performance Enablement functional area.
    2. On the
      Performance Review Organization Initiation
       prompt, select the performance review to print.
    3. Complete the
      Run Once in the Future
       section to schedule the date and time of the printing.
    You can access review PDFs printed using the
    Schedule Print for Employee Review
     task for 180 days if you use the Workday-delivered layout. If you use a custom layout, the review PDFs expire based on the value you configure on the
    Resulting Document Expiration Offset (in days)
     report field on the business form layout. The maximum value allowed is 25,000.
    You can access the
    Process Monitor
     report to view the running background process. Workday makes the PDFs available to workers as a link on the
    View Printable Employee Review
     report.
You can access the most recently generated PDF (based on business process security policy) on employee review reports on your worker profile.
Delegated workers can print employee reviews, but only when the delegated task is assigned to them. Delegated workers sign in as the worker, select the print icon to begin the print, and then switch to their primary account. Workday displays the print notification with the link to the PDF on the primary account.
Printed employee review reports aren't accessible on Workday on Android, Workday on iPad, and Workday on iPhone.