Reference: Staffing Model Comparisons

Compare the 2 staffing models in Workday (position management and job management) in these areas:

Staffing Restrictions

	Position Management	Job Management
Set hiring restrictions based on job family, job profile, worker type, location, and full-time or part-time status?	Yes	Yes
Define hiring restrictions based on personal qualifications such as education, experience level, languages spoken?	Yes	No
Level at which Workday sets hiring restrictions?	Hiring restrictions apply at the level of individual positions.	Hiring restrictions apply to the entire organization. You can't define hiring restrictions for individual jobs in the organization.

	Position Management	Job Management
Imposes hiring limits?	Yes. Specify the number of positions that you want to fill; Workday enables you to fill only open positions.	No. Workday imposes no limit on the number of jobs that you can fill in an organization; however, you can set up workflow to require approval for individual jobs.
Open position required before you can hire a worker?	Yes	No
Approval required to fill positions or jobs?	There's no required approval process. Depending on your workflow configuration, you might need approval to create and fill a position.	There's no required approval process. Depending on your workflow configuration, you might need approval to fill a job.
Ability to adjust headcount up or down?	Yes. You can request new positions using the Create Position task; you can close existing ones using the Close Position task. Both tasks have configurable workflow and approvals.	No. Workday imposes no limit on the number of jobs that you can fill in an organization; however, you can limit hiring by enabling approval workflow.
Ability to use job requisitions?	Yes	Yes

	Position Management	Job Management
You can move multiple workers from 1 organization to another?	Yes	Yes
You can move multiple positions from 1 organization to another?	Yes	Yes
You can move a worker along with their current position or job into a new organization as part of a job change?	Yes	Yes
A worker can be moved into a new position or job in another organization as part of a job change?	Yes	Yes, depending on what you set up at the tenant level for Change Job.
Positions or jobs persist in the old organization after a job change or termination?	If you move a worker together with their current position into a new organization, the position is unavailable for staffing in the old organization. If you move a worker into a new position in another organization, you can either close the position in the old organization or keep it open for staffing. When you terminate an employee, you can either close the position in the employee's organization or keep it open for staffing.	If you move a worker together with their current job into a new organization, the job remains available for staffing in the old organization. If you move a worker into a new job in another organization, the job remains available for staffing in the old organization. When you terminate an employee, the job remains available for staffing in the employee's organization.

	Position Management	Job Management
Organization assignments automatically populate (ability to define at the supervisory organization level the company, cost center, and region that defaults to a newly created position or job)?	Yes	Yes
Edit the organization assignments for an open/unfilled position (ability to change the company, cost center, or region that you assigned the position to)?	Yes. You can edit the assignments for each position separately.	No
Edit the organization assignments (ability to change the company, cost center, or region that you assigned the position to) for a filled position?	Yes	Yes

You can configure change job for a tenant by selecting the

Change Job Use Default Organizations for Job Management

check box on the

Edit Tenant Setup - HCM

task.

	Position Management	Job Management with Change Job Use Default Organizations for Job Management cleared	Job Management - Change Job Use Default Organizations for Job Management selected
When you initiate a Change Job between organizations, Workday moves the worker into a new position?	Yes	No	Yes
When you initiate a Change Job between organizations, Workday applies hiring restrictions to the new position?	No	No	Yes
When you initiate a Change Job between organizations, Workday removes the worker's role assignments?	Yes	No	Yes
When you initiate a Change Job between organizations, Workday populates organization assignments from the new position or job requisition. When there’s no job requisition selected, Workday populates the organization assignments from the proposed supervisory organization?	Yes	No	Yes
When you initiate a Change Job between organizations, Workday creates a new position ID?	Yes	No	Yes
You can reassign roles by configuring the Copy Role Assignments service step on the Change Job business process definition of the receiving organization?	Doesn't apply.	Doesn't apply.	Yes

	Position Management	Job Management
Assign default compensation to a position or job based on either rules or direct assignment?	Yes	Yes

	Position Management	Job Management
Ability to report on both open and filled positions?	Yes	No. Workday only tracks filled positions.
Full reporting on staffing events (reporting on all hires, job changes, and terminations, with access to details of the job, worker, process, and approvals)?	Yes	Yes
Track worker history (ability to track details of all business processes from the perspective of individual workers - hires, job changes, terminations, compensation changes, bonuses, and so forth)?	Yes	Yes
Track basic position history (ability to track position history from the time an individual worker is hired into a position until the worker transfers out or is terminated)?	Yes	Yes
Track advanced position history (ability to track history of open and closed positions across different workers who have occupied the position)?	Yes	No