Contract Contingent Workers

Administrator Guide

Configure the Contract Contingent Worker
business process and security policy in the Staffing functional area. If you want to track additional data for contingent workers, add custom fields to the business process.

If you use job requisitions, confirm that you have an open and approved job requisition.

Hire contingent workers into open positions and optionally create purchase orders.

Access the

Contract Contingent Worker

task.

Complete the contract information.

Workday populates many of the

Job Details

fields automatically with values defined on the position or job requisition. If you use job requisitions, you can't change those values. Rather, update the job requisition itself.

Option	Description
Contract Start Date	The Contract Start Date must be equal to or greater than: The Recruiting Start Date on the requisition if you use job requisitions. The Earliest Hire Date on the position if you don't use job requisitions.
Reason	Only the reasons for the Contract Contingent Worker event are available.
Position	Select the position. Workday doesn't display this field for organizations that use job management as the staffing model. If you use job requisitions, Workday lists positions with an open, approved job requisition, and a Recruiting Start Date that's on or after the current date. If you don't use job requisitions, Workday lists positions or jobs with an Availability Date that's on or after the current date.
Job Requisition	Available for job management and position management organizations based on tenant settings. Job Management: Available if Enable Job Requisitions for Job Management is selected. Position Management: Required if Require Job Requisitions for All Position Management staffing events is selected. Available if Enable Job Requisitions for Position Management based on rules is selected. Exit conditions defined on the Contract Contingent Worker business process determine whether a job requisition is required. Example: You can add an exit condition that requires job requisitions for all hiring in Canada, but not elsewhere.
Contingent Worker Type	Select from the types you defined in the Maintain Contingent Worker Types task.
Job Profile	Select from the profiles you specified in the Create Position or Set Hiring Restrictions task, unless your tenant allows overrides.
Time Type	Select from the types you specified in the Create Position or Set Hiring Restrictions task, unless your tenant allows overrides. Automatically populates the value defined on the job profile.
Location	Select from the locations you specified in the Create Position or Set Hiring Restrictions task, or from the primary or additional locations on the job requisition.
Work Space	Select from the work spaces (such as building, floor, or cubicle) associated with the Location .

If you capture cost information on contingent worker job requisitions, Workday automatically transfers the cost details to the

Contract Details

section. You can override these values.

Option	Description
Create Purchase Order	Available if you configured this business process to add the Create Purchase Order From Contract Contingent Worker action after the completion step. Select this check box if you want Workday to create the purchase order automatically from the Contract Details information. Purchase orders created from this business process aren't available for approval in supplier collaboration.
Supplier	Select if this worker is contracting through a Supplier . When you select a supplier, Workday clears the Independent Contingent Worker check box. Workday displays fully defined suppliers and basic supplier worktags. However, if you previously set up Procurement and the subprocess to create purchase orders, then only fully defined suppliers display.
Default Payment Terms	If you didn't specify a supplier, select the payment terms.
Contract End Date	Required if you created a purchase order.
Contract Pay Rate	Required if you created a purchase order.
Currency	Select the currency associated with the pay rate.
Frequency	Select Hourly if you adjusted this task to create a purchase order.
Contract Amount	Specify the contract amount.
Assignment Details	Enter contract details, such as the tax ID type or extension parameters.

Complete the

Working Time

section.

Workday initially populates many of these fields with values from the position or job requisition. As you complete the task, Workday updates the values.

Option	Description
Scheduled Weekly Hours	Populates from a rule when: You've defined a working time rule. The data populated on the task applies the rule. Populates from the Default Weekly Hours if there's no working time rule. Populates based on the position restrictions when: You select the Enable FTE for Position Restriction check box on the Edit Tenant Setup – HCM task. There's no work hours profile or job requisition for the position.
Location Weekly Hours	Displays the standard weekly hours associated with the Location .
Default Weekly Hours	Populates from a rule when: You've defined a working time rule. The data populated on the task applies the rule. Populates from the Location Weekly Hours field if there's no working time rule. Populates based on the position restrictions when: You select the Enable FTE for Position Restriction check box on the Edit Tenant Setup – HCM task. There's no work hours profile or job requisition for the position.
FTE	Calculated by dividing the Scheduled Weekly Hours by the Default Weekly Hours . This value displays as a percentage.
Specify a Paid FTE	Select the check box to specify paid full-time equivalent for a worker. Available when you enable Paid FTE on the Maintain Localization Settings task.
Paid FTE %	You can enter a percentage that overrides the FTE field for use in your Workday Compensation and Workday Payroll calculations. Available when you enable Paid FTE on the Maintain Localization Settings task.
Specify a Working FTE	Select the check box to specify working full-time equivalent for a worker. Available when you enable Working FTE on the Maintain Localization Settings task. For use in custom reporting.
Working FTE %	Enter a working full-time equivalent percentage. Used in custom reporting. Available when you enable Working FTE on the Maintain Localization Settings task. For use in custom reporting.
Work Shift	Available when you enable Work Shift on the Maintain Localization Settings task. Available when you selecte the Work Shift Required check box on the job profile. Define the work shifts for a location using the Maintain Work Shifts task.
Frequency	Select from the working time frequencies you specified on the Maintain Frequencies task. Available when you enable Working Time (Frequency, Time Unit, and Time Value) on the Maintain Localization Settings task.
Unit	Select from the preconfigured options of hours or days. Available when you enable Working Time (Frequency, Time Unit, and Time Value) on the Maintain Localization Settings task.
Value	Enter the duration of the working time in selected units. Automatically populates to zero. Available when you enable Working Time (Frequency, Time Unit, and Time Value) on the Maintain Localization Settings task.

Add any

Additional Information

Option	Description
Job Title	Automatically populates from the Job Profile .
Business Title	Automatically populates from the Job Title . You can control the display of business titles by enabling the Worker Data: Business Title on Worker Profile domain security policy in the Staffing functional area.
Job Category	Automatically populates from the Job Profile .
Job Classifications	Automatically populates from the Job Profile .
Additional Job Classifications	Select classifications as needed.
Company Insider Types	Select from the types associated with the Job Profile . Define company insider types with the Maintain Company Insider Types task. Assign them to a job profile with the Edit Job Profile task.
First Day of Work	Automatically populates from the Contract Start Date .
Conversion Position Start Date	Available if you imported the worker data.